Payroll / Accounting Specialist - Terry Reilly Health Services

GENERAL RESPONSIBILITIES

Oversee accounting operations and accounting transactions to include: maintaining the General Ledger and chart of accounts; ensure accurate and timely accounts payable and payroll; ensure accounts receivable collected timely and accurately; monitor the purchase order system; and, maintain consistent internal controls. In collaboration with accounting staff monitors grants and reporting to include: producing financial statements and program reports; play a key role in the creation and testing of the annual budget; invoice grants; monitor grant and loan compliance; complete IRS and grant reports; complete bank reconciliations; and, oversee the annual financial audit.

ESSENTIAL DUTIES

1. Plans and directs the activities of the accounts payable, accounts receivable, and payroll. As needed, supervises staff, provides coaching and corrective measures as needed, and completes performance evaluations.
2. Maintains an accrual accounting system according to Generally Accepted Accounting Principles (GAAP) in conjunction with CFO. Maintains and updates accounting system documentation.
3. Ensures proper security and controls of accounting software.
4. Designs and employs internal audit programs, as deemed necessary and appropriate.
5. Coordinates and facilitates the annual financial audit in conjunction with accounting staff and CFO. Prepares necessary worksheets, account analysis, to assist and expedite the audit process.
6. Reviews and/or completes general and standard journal entries to include: revenue & accounts receivable entries, donated services and supplies, prepaids etc. Reviews include checking for accounting and grant funding accuracy, periodic updates of cost accounting methodologies and internal charging reasonableness.
7. Oversees the purchase order systems. Ensures that bid proposals are solicited, when appropriate, according to current policies and procedures. Supervises policies that assure "best buy" options on equipment and supply purchases.
8. Reviews and approves Accounts Payable vouchers on a weekly basis. Reviews include accounting and grant accuracy, math accuracy, and verification that all supporting documents are in order (i.e. purchase orders, packing slips, invoices, contracts, bid documents, etc).
9. Prepares and/or reviews employee incentive systems on a quarterly basis.
10. Reviews payroll transactions for grant and cost accounting accuracy, math accuracy, and compliance with wage and hour rules.
11. Prepares/reviews monthly contract billings and does contract compliance reviews.
12. Prepares and/or reviews all employee incentive systems on a quarterly basis.
13. Assists accounting staff and clinic/program directors with accounting and budget questions and concerns.
14. Collaborates with accounting staff and CFO to author and update written accounting policies and procedures.
15. Assists with budget development, monitoring and grant reporting as requested by supervisor.
16. Assists with monitoring bank activity and investments to maximize earnings.
17. Assists with construction-related reviews and accounting entries.

MINIMUM QUALIFICATIONS

• Bachelor's degree in accounting.
• Minimum 3 years of responsible accounting experience.
• Able to work independently with minimal supervision, high level of integrity.
• Strong organizational, attention to details and follow-up skills, able to prioritize and meet deadlines.
• Strong analytical and problem solving skills.
• Good written and oral communication skills. Demonstrated ability to author clear and concise accounting policies and procedures.
• Ability to instruct and monitor the work of other accounting staff.
• Strong computer skills, specifically MS Excel and in computerized accounting packages.
• Financial reporting writing skills or aptitude.
• Ability to understand and interpret IRS and other governmental laws and regulations.

PREFERRED QUALIFICATIONS

• Non-profit accounting experience.
• Medical/health industry background or experience.
• CPA
• Previous supervisory experience.
• Three or more years of experience with computerized, complex payroll and time and attendance systems.