Part time Executive Assistant - Alliance Solutions
Los Angeles, CA 90017
About the Job
Helpmates is seeking a detail-orientated Part-Time Executive Assistant for a large insurance company in LA. This is a great opportunity for someone looking for a part time role. This posiotn is hybrid.
Job Type: Part-time, Temporary
Pay Rate: $35/hr
Schedule: 8am-5pm, 3x a week (Tuesday - Thursday)
RESPONSIBILITIES:
- Support the Director with administrative support
- Receives and screens incoming calls and visitors, determines priority and alerts Executive accordingly
- Coordinates Executives schedules; confirms appointments and meetings; with as needed of required agendas and supporting materials as directed;
- Coordinates mutli-person conference calls and meetings; supports agenda development and material preparation; and manages conference line set-up
- Coordinates Executive travel, including but not limited to conference registration, travel authorizations, air bookings, lodging arrangements and ground transport
- Processes expense and reimbursements for Executive in accordance with policy.
- Drafts meeting minutes and circulates for review and timely completion, with experience serving as a Board Secretary;
- Ability to exercise discretion in handling sensitive or confidential information or situations
- Fulfills information requests from internal or external stakeholders as directed
- Supports the organization’s commitment to diversity and inclusion, and values a diversity of perspectives
- Ability to be flexible and nimble to changing priorities and able to receive feedback;
- Collaborates both internally and with external stakeholders to capture, synthesize and share learning and knowledge outcomes with the ongoing execution of all activities as necessary.
REQUIREMENTS:
- Bachelor’s Degree, or equivalent experience.
- 8-10 years’ experience of increasing responsibility in administration and coordination, preferably as an executive assistant and similar
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
- Familiarity with databases and data mining/analysis
- Considers impact when executing daily tasks
- Mission-driven and self-directed
- Communicates effectively both written and oral; demonstrates active listening and comprehension
- Diplomacy skills to deal effectively and professionally with issues that arise with outside vendors and with internal stakeholders
- Works in an organized manner with strong attention to detail; prioritizes and plans work activities
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Source : Alliance Solutions