Part-Time Receptionist Administrator - Toolworks

Location: San Francisco, CA
Schedule: Monday – Friday, 8:30 AM – 1:30 PM (up to 25 hours per week)
Hourly Pay: $25.00

About Toolworks
At Toolworks, we believe in empowering individuals with disabilities by providing the tools, resources, and support they need to thrive. As a human services agency based in San Francisco, we're dedicated to promoting independence, equality, and personal satisfaction for the people we serve. Our programs range from job placement and training to community living and integration services, making a meaningful difference in the Bay Area community.

We're looking for a Receptionist/Administrative Assistant to join our team and be a welcoming presence at our front desk. This role is perfect for someone who is organized, personable, and excited to support a mission-driven organization.

Location: San Francisco, CA
Schedule: Monday – Friday, 8:30 AM – 1:30 PM (up to 25 hours per week)
Hourly Pay: $23.50 to $25.00 per hour

What You'll Be Doing

As the first point of contact for Toolworks, you'll play a vital role in creating a welcoming and inclusive environment for clients, visitors, and staff. Your primary duties will include:

• Reception and Customer Service:

  • Greet and assist clients, visitors, and staff with professionalism and warmth.
  • Answer, screen, and route incoming calls and emails, ensuring timely and accurate communication.
  • Provide information about Toolworks' programs and services to clients and the public.

• Office Coordination:

  • Maintain the front desk and office areas to ensure a clean, professional, and organized space.
  • Handle mail distribution, deliveries, and outgoing correspondence.
  • Monitor and restock office supplies as needed, submitting orders to maintain inventory.

• Administrative Support:

  • Assist with scheduling meetings, booking rooms, and coordinating appointments.
  • Support staff with administrative tasks such as data entry, document preparation, and basic IT troubleshooting.
  • Deploy and track office equipment (e.g., computer equipment, keys) as needed.

This is an on-site position based at our San Francisco office, where you'll collaborate closely with our friendly and dedicated team.

What Makes You a Great Fit

We're seeking someone who is organized, personable, and committed to inclusivity. The ideal candidate will meet the following qualifications:

• Experience: At least 1 year in a receptionist, administrative, or customer service role.
• Skills: Strong verbal and written communication, excellent organizational skills, and proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Attributes: Friendly, adaptable, and respectful of diverse backgrounds, including older adults and individuals with disabilities.
• Preferred: Bilingual skills in American Sign Language (ASL) or Cantonese are a plus.
• Education: High school diploma or equivalent is required; additional administrative training or experience is a plus.

Why You'll Love Working Here

At Toolworks, you'll be part of a mission-driven organization that's making a tangible difference in the community. As a part-time employee, you'll enjoy a supportive work environment where your contributions are valued.

Here's what we offer:

• An opportunity to work with a diverse and inclusive team that's passionate about our mission.
• A fixed morning schedule, leaving your afternoons free.
• A chance to develop your skills while supporting a meaningful cause.

Physical and Work Environment Requirements

• Ability to sit at a desk, use a computer, and operate a phone system for extended periods.
• Occasionally required to lift or move items up to 20 pounds.
• Navigate a standard office environment on-site in San Francisco.

Equal Opportunity Commitment

Toolworks is proud to be an equal opportunity employer. We value diversity and inclusion in the workplace and do not discriminate based on race, color, religion, gender, age, national origin, disability, sexual orientation, or any other protected characteristic. In accordance with the San Francisco Fair Chance Ordinance, we consider qualified applicants with arrest and conviction records.

Apply Now!

In accordance with San Francisco's Fair Chance Ordinance and California's Fair Employment and Housing Act, we will consider for employment qualified applicants with arrest and conviction records. Any background check will be conducted only after a conditional offer of employment has been made, respecting your privacy and the confidentiality of your personal information throughout the application process.