Part-Time Office Assistant - Degenkolb Engineers

Company Background and Culture: Founded in 1940 Degenkolb Engineers has more than eight decades of commitment to innovation, client service, and life-long learning. We deliver customized structural solutions in a variety of practice areas such as healthcare, education, and civic buildings. 

Our firm is highly collaborative and filled with experts who are united by a passion for industry involvement, pride in company ownership, and respect for our personal lives. We offer opportunities for committee participation and leadership, mentor, and diversity programs. To learn more about the company, please visit our website using the link below:

https://degenkolb.com/culture/

Position Description: Our Oakland office is currently seeking a part-time, in-person Office Assistant with a variety of duties to support the growing needs of the Oakland office and the administrative team.  This is an excellent opportunity to gain administrative work experience in a professional services environment. The desired schedule is 23 hours per week, Wednesday – Friday, during normal business hours.

Ideal Candidate: This role is our front desk company representative. We are looking for an enthusiastic, detail-minded “self-starter” with a creative and collaborative work style.   

Compensation: The pay rate for this position is $20/ hour. This is a good faith estimate pursuant to pay transparency laws. Benefits include PTO accrual  and pro-rated holiday pay on company-recognized holidays.

Primary Responsibilities:

• Greet visitors, answer phone calls, and submit visitor names to building security.
• Handle incoming and outgoing mail and packages and office errands.
• Data entry, tracking and updating of project records to facilitate easy retrieval.
• Copy, scan, and bind documents, drawings, and reports, including moving large drawings (20-40 pounds).
• Order and stock office/lunchroom supplies.
• Schedule meetings/lunches and coordinate lunch orders.
• Set up and clean up meetings and special events.
• Perform kitchen and hydration station duties, including the loading/unloading of the dishwasher, fridge clean-up/organization, and keeping the kitchen clean and tidy.
• Support onboarding of new employees with various set-up tasks.
• Assist Engineering, Library Records, and the Administrative team on special projects as requested.

Qualifications:

• Computer proficiency and experience with Microsoft Office Suite and PDF software
• Professional interpersonal and communication skills (verbal and written)
• Good organization, time management, and follow-up skills
• Dependable, takes initiative, and willing to learn
• Detail-oriented
• Ability to follow instructions and handle multiple tasks with minimal supervision

Application Process: Click Apply Now button and please submit your resume and a targeted cover letter (either as a merged PDF with your resume or uploaded as a separate document) explaining why you are interested in this position.

Degenkolb Engineers complies with Equal Opportunity Employer guidelines, meaning we do not discriminate in employment matters on the basis of race, color, religion, gender, national origin, age, military service eligibility, veteran status, sexual orientation, marital status, disability, or any other protected class. And we go beyond the laws - we are truly committed to increasing the diversity of our team and we value the different perspectives, skills, and experiences it brings to our firm.