PAYROLL SUPERVISOR - City of Rocky Mount

Under general supervision, participates in and supervises staff engaged in the processing of employee payroll; ensures payroll records are balanced, payroll documents are issued and payroll-related deductions and reports are processed in a timely and accurate manner in compliance with relevant State and Federal rules and regulations

Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills, and other characteristics. This list of tasks is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by positions in this class. Incumbents in this class may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

TASKS:

• Provides technical assistance with payroll processing and verifies compliance with City policies and procedures and state and Federal rules and regulations;
• Prioritizes and reviews staff work for accuracy, completeness, and detail;
• Resolves more complex payroll problems relating to various deductions, garnishments and direct deposits;
• Updates general ledger and prepares payroll-related reports;
• Oversees and assists with generating, filing and maintaining periodic reports and payroll files;
• Prepares, audits and reviews tax liabilities, department timesheets, fringe benefits and retirement and garnishment payments;
• Communicates information between the various City departments to reconcile pay, deductions, withholdings, reports, direct deposits, and other pay-related problems;
• Monitors expenditures and budget of the payroll division;
• Audits and approves payroll and benefit payments;
• Trains, monitors, and evaluates the performance of assigned staff.

QUALIFICATIONS: Bachelor’s Degree from an accredited four-year college or university in Accounting, Business Administration, Finance or related field, AND three (3) years of progressively responsible experience performing complex payroll calculations OR an equivalent combination of education and experience.

KNOWLEDGE, SKILLS, AND OTHER CHARACTERISTICS:

• Knowledge of applicable state and Federal rules and regulations governing payroll, Memorandum of Understanding (MOU) and the impact on payroll, payroll preparation and reporting guidelines and procedures, quality accounting practices and procedures of tax, insurance and retirement practices related to employee pay;

• Skilled in mathematical calculations of timesheets and payroll deductions, delegating, monitoring and evaluating work of assigned staff, prioritizing and scheduling payroll activities and meeting deadlines, following and providing oral and written instructions, and establishing and maintaining productive working relationships with all levels of staff; 

• Ability to effectively communicate verbally and in writing, perform essential duties with minimum supervision, and explain policy and procedures to ensure compliance with union contracts, audit findings, and civil service rules and regulations.

• Proficient in the use of personal computers and electronic devices, including MS Word, Excel, Outlook, and other industry-related software essential to complete assignments.

THE SELECTION PROCESS: Applicants whose experience best meets the city's needs will be invited to participate in the examination for this position. Candidates must have access to a computer with internet, video, and audio capabilities to participate in our examination process.

The examination may consist of one or more of the following: (1) Training & Experience Evaluation, (2) Writing Exercise, and (3) Qualifications Appraisal Interview with a panel of subject matter experts. Candidates must receive a score of 70 or higher to have their names placed on the active eligibility list for one year. The top three ranks on the Eligibility List will have their application materials forwarded to the hiring authority for a selection interview.

The City of Inglewood is an Equal Opportunity Employer. It does not discriminate by age, sex, race, religion, national origin, marital status, or handicap status in its employment actions, decisions, policies, and practices.