Operations - TITLE OFFICER III - AVA Consulting
Hauppauge, NY 11788
About the Job
Job Description:
The Title officer will provide top level customer service and will prepare closing packages and schedule closings. Candidates will make and receive scheduling calls from lenders, attorneys and agent customers and must return all calls within a very strict window of time. Candidates will also be reviewing title commitments and prepare all closing documents. Candidates will assist in coordination and assignment of Closers with closing date, time and location of closing.
Works is a very fast paced environment so candidates must be able to prioritize and have a sense of urgency while focusing on customer service. Must have a positive attitude in working with the team. Candidates MUST have great computer skills as all work is done on a computer. Requires 7 - 10 years experience.
Responsible for claiming incoming and initiating outgoing wires and ACH recording payments and posting in our bookkeeping system (RamQuest) to maintain and balance numerous escrow accounts.
" Entering & approving wires in banking system by using saved models & verbally confirming wire instructions to prevent fraudulent activity.
" Meet Company escrow training requirements & thoroughly follow corporate guidelines.
" Prepare daily activity reports for Company accounts including prior day receipts, checks, incoming and outgoing wires and IBA interest accrual while confirming all postings total to master account balance.
" Uploading disbursements sheets, backup & closing files to SmartView.
" Review that we have contracts, escrow agreements and W-9 Forms to open, close and maintain Interest Bearing Accounts ( "IBA ).
" Cut and distribute escrow and bank checks.
" Booking Revenue
" Dormant Solutions Group (DSG) Reconciling closed files with open balances by contacting clients whose checks have become dormant for recording/settlement related overages and refunds to avoid escheating to State & keeping files clean & up to date.
Settlement:
" Work directly with clients and all third-party representatives to prepare and finalize settlement statements for NY & National residential, commercial single site, multi-site and defeasance real estate transactions. Will need to be able to prepare multiple & sophisticated closing statements using our Company's program or Excel.
" Responsible for following all the escrow instructions compiled by the Buyer & Seller as well as the handling of documents and payments associated with the loan and ensuring that all relevant payments are made to and from the escrow account, and that necessary documents are received on time. " Must be able to understand & decipher Lender Statements and Sources & Uses accurately. " Prepare final disbursement sheets for transaction and release funds as authorized by Underwriter per the Escrow instructions, including title and recording fees, third party expenses and loan payoffs. " Diligence, professionalism, consistency, multitasking & organization is key.
The Title officer will provide top level customer service and will prepare closing packages and schedule closings. Candidates will make and receive scheduling calls from lenders, attorneys and agent customers and must return all calls within a very strict window of time. Candidates will also be reviewing title commitments and prepare all closing documents. Candidates will assist in coordination and assignment of Closers with closing date, time and location of closing.
Works is a very fast paced environment so candidates must be able to prioritize and have a sense of urgency while focusing on customer service. Must have a positive attitude in working with the team. Candidates MUST have great computer skills as all work is done on a computer. Requires 7 - 10 years experience.
Responsible for claiming incoming and initiating outgoing wires and ACH recording payments and posting in our bookkeeping system (RamQuest) to maintain and balance numerous escrow accounts.
" Entering & approving wires in banking system by using saved models & verbally confirming wire instructions to prevent fraudulent activity.
" Meet Company escrow training requirements & thoroughly follow corporate guidelines.
" Prepare daily activity reports for Company accounts including prior day receipts, checks, incoming and outgoing wires and IBA interest accrual while confirming all postings total to master account balance.
" Uploading disbursements sheets, backup & closing files to SmartView.
" Review that we have contracts, escrow agreements and W-9 Forms to open, close and maintain Interest Bearing Accounts ( "IBA ).
" Cut and distribute escrow and bank checks.
" Booking Revenue
" Dormant Solutions Group (DSG) Reconciling closed files with open balances by contacting clients whose checks have become dormant for recording/settlement related overages and refunds to avoid escheating to State & keeping files clean & up to date.
Settlement:
" Work directly with clients and all third-party representatives to prepare and finalize settlement statements for NY & National residential, commercial single site, multi-site and defeasance real estate transactions. Will need to be able to prepare multiple & sophisticated closing statements using our Company's program or Excel.
" Responsible for following all the escrow instructions compiled by the Buyer & Seller as well as the handling of documents and payments associated with the loan and ensuring that all relevant payments are made to and from the escrow account, and that necessary documents are received on time. " Must be able to understand & decipher Lender Statements and Sources & Uses accurately. " Prepare final disbursement sheets for transaction and release funds as authorized by Underwriter per the Escrow instructions, including title and recording fees, third party expenses and loan payoffs. " Diligence, professionalism, consistency, multitasking & organization is key.
Source : AVA Consulting