Office Manager - Ellison Construction

Position Overview:

The Office Manager will oversee day-to-day administrative functions, provide IT support coordination, and ensure seamless communication across departments. Additionally, the role will involve planning corporate events, including staff meetings, team-building activities, and celebrations. We are seeking an experienced, proactive professional with strong administrative and IT-related skills who thrives in a fast paced environment.

Key Responsibilities:

Office Operations & Administration:

-Oversee office operations, including mail handling, office supplies, vendor relationships, and facility management.

-Maintain company records, contracts, licenses, and compliance documents.

-Handle scheduling, calendar management, and travel arrangements for leadership and project teams.

-Manage office budgets and track expenses.

IT Coordination & Support:

-Serve as the liaison with IT vendors to ensure smooth operation of office technology (computers, printers, phones, and network systems).

-Manage employee onboarding/onboarding for IT systems (email setup, access to software tools).

-Oversee procurement and maintenance of office hardware and software.

-Coordinate troubleshooting for minor technical issues with employees and escalate to external IT vendors when necessary.

Corporate Event Planning & Team Engagement:

-Plan and organize corporate events, meetings, and team-building activities.

-Coordinate holiday parties, milestone celebrations, and leadership retreats.

-Manage event budgets, vendor selection, and logistics to ensure smooth execution.

-Maintain a positive work environment through team engagement activities.

Accounting & HR Support:

-Assist with bookkeeping tasks, including invoicing, purchase orders, and expense reports.

-Help with new hire onboarding, maintaining personnel files, and employee engagement initiatives.

-Oversee office supplies by handling orders and ensuring proper organization

-Handle phone calls, oversee gate access, and welcome visitors