Office Manager at Creative Financial Staffing

Job Title: Office Manager / Accountant – Construction Industry (SW Portland)

Are you an experienced Office Manager / Accountant with a background in bookkeeping, particularly within the construction industry? Do you have a knack for managing office operations, coordinating with project managers, and overseeing financial details like contracts, billing, and invoicing? If so, our client will want to meet you!

Position: Office Manager / Accountant

Location: SW Portland (On-Site) Salary: $70,000 - $90,000 per year (DOE)
Benefits: Excellent benefits package
Ownership Group: Wonderful, supportive ownership group

As the new Office Manager, you will play a pivotal role in the day-to-day operations of our business. This dynamic position is ideal for someone who thrives in a fast-paced environment and has experience working in the construction industry. You will be responsible for overseeing all aspects of office management, bookkeeping, and financial operations, with a focus on accurate financial reporting and supporting our project managers and owners.

Key Responsibilities:

• Office Manager duties: Manage office operations, including general administrative tasks and office supply management.
• Handle accounting and bookkeeping duties using QuickBooks, including accounts payable/receivable, general ledger maintenance, and monthly reconciliations.
• Collaborate with owners and project managers to manage contracts, track project expenses, and ensure accurate billing for projects.
• Prepare and review invoices, ensuring they are accurate and timely.
• Work closely with project teams to monitor project budgets, track costs, and address discrepancies.
• Provide leadership and guidance to office staff, creating an efficient, collaborative work environment.
• Manage office communications and document organization to ensure smooth workflow.

Qualifications:

• Proven experience as an Office Manager or similar role, with a strong background in accounting and bookkeeping (preferably in the construction industry).
• Experience using QuickBooks for accounting and financial reporting.
• Knowledge of construction contracts, billing processes, and project management workflows.
• Strong leadership abilities, with experience leading a team or coordinating office operations.
• Excellent communication skills, with the ability to work effectively with owners, project managers, and vendors.
• Strong attention to detail and ability to prioritize tasks in a fast-paced environment.
• Positive attitude, a team player, and a strong work ethic.

Why Join Our Client?

• Competitive salary ($70K - $90K DOE) with opportunities for growth.
• A comprehensive benefits package to keep you and your family covered.
• A friendly, supportive ownership group that values work-life balance and employee well-being.
• A key leadership role where you’ll be able to make a tangible impact on the company’s operations and success.

This is an on-site position in beautiful SW Portland. If you are an experienced Office Manager / Accountant with a passion for construction and a knack for leadership, we would love to meet you!

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