Office Manager - Orange County Harley-Davidson - Wise Auto Group
Irvine, CA 92618
About the Job
TITLE: Office Manager
STATUS: Full-Time, Regular
CLASSIFICATION: Salary; FLSA Exempt
WORK HOURS: Tuesday-Saturday, 8AM-5:30PM, varies according to business needs
PAY: $70,000-$75,000
REPORTS TO: Controller
POSITIONS SUPERVISED: Business Office Staff _____________________________________________________________________________________
The Office Manager is responsible for generating and processing financial data for all dealership departments, which represents the accurate financial condition of the dealership location. The Office Manager will provide accurate reporting to the HD Controller and oversees the accounting, office, and administrative functions.
The Office Manager interacts daily with the HD Controller, Business Office Staff, General Sales Managers, Department Managers, other dealership staff and most importantly, our customers.
Mission Statement
Orange County Harley-Davidson is part of the Wise Riders dealer group. Wise Riders is a family-owned Harley-Davidson dealership group committed to:
1. Providing a first-class and transparent Harley-Davidson dealership experience for all customers, where they are valued and respected, and satisfaction of their motorcycle needs is our primary purpose.
2. Building an industry best and merit-based work culture, with clear expectations, quality training, and growth opportunities for all associates.
3. Establishing brand representation excellency through clean and welcoming facilities, dedicated to providing an environment that is customer focused which promotes and enhances the Harley-Davidson culture in our local communities.
Experience:
• Must be at least 18 years old
• Valid Driver's License
• Must be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future.
• High school diploma or GED preferred.
• Helpful attitude and friendly demeanor
• Able to carefully deal with confidential information.
• Professional and dependable
• Computer and internet skills, including Microsoft Office suite
• Extremely detail oriented
• Excellent customer service skills
• Positive attitude
• Quick learner
• Maintains a professional appearance.
Education:
• High school Diploma or equivalent
Physical Requirements:
• The position is based in a normal automotive dealership environment. Occasional physical activity such as reaching below and above shoulder level, kneeling, bending, squatting and stooping to inspect repairs, and lifting and carrying objects over 25lbs. There may be potential exposure to fumes, chemicals, dust, along with high levels of noise. The noise level in the work environment is usually moderately noisy. The position will experience frequent sedentary work, in an office environment. The employee must have visual acuity to determine the accuracy and thoroughness of the work assigned. While performing the duties of this job, the employee may occasionally work near moving mechanical parts or in outside weather conditions. The employee may occasionally be exposed to wet and/or humid conditions, fumes, toxic or caustic chemicals. Subject to weather conditions both inside and outside.
Time Keeping Requirements:
• This position is expected to clock in and out for each work shift. There is also an expectation to take a minimum of 30 minutes un-paid meal break before the 5th hour of each shift. If working more than 12 hours in a day, an additional 30-minute unpaid meal break when working more than 12 hours in a day. The second meal break must be taken before the 10th hour in each 12-hour shift.
Responsibilities:
• Daily bank reconciliation
• Maintains an effective cash management system.
• Forecast cash needs.
• Participates in the preparation of short and long-term forecasts.
• Flooring payments
• Manages the payoff of vehicle floor plan and works with bank representatives.
• Monthly sales tax reconciliation
• Analyzes and organizes office operations and procedures.
• Prepares a complete financial statement monthly according to dealership guidelines and the manufacturer's format and time frame.
• Prepares sales commission/chargeback detail reports.
• Prints monthly journals, schedules, and general ledger. Closes month by processing accounting month-end.
• Assists in completion of annual review/audit.
Responsibilities (continued):
• Supervise accounting operations, accounting close, reporting and all schedule reconciliations.
• Approves adjustments to inventory accounts.
• Outstanding CIT follow up with FI/Desk
• Standard entries-prepaids and accruals
• Weekly detail schedule reviews
• Weekly balance sheet reviews
• Approval of invoices
• Weekly due bill reconciliation
• Review technician payroll posting and unapplied time
• Post reserves and chargebacks from banks and clear
• Month end closing procedures.
• Train and supervise office personnel.
• Review & approve timecards for Business Office Staff
• Analyze and organize office operations and procedures.
• Attend manager meetings as requested.
• Other duties as assigned
STATUS: Full-Time, Regular
CLASSIFICATION: Salary; FLSA Exempt
WORK HOURS: Tuesday-Saturday, 8AM-5:30PM, varies according to business needs
PAY: $70,000-$75,000
REPORTS TO: Controller
POSITIONS SUPERVISED: Business Office Staff _____________________________________________________________________________________
The Office Manager is responsible for generating and processing financial data for all dealership departments, which represents the accurate financial condition of the dealership location. The Office Manager will provide accurate reporting to the HD Controller and oversees the accounting, office, and administrative functions.
The Office Manager interacts daily with the HD Controller, Business Office Staff, General Sales Managers, Department Managers, other dealership staff and most importantly, our customers.
Mission Statement
Orange County Harley-Davidson is part of the Wise Riders dealer group. Wise Riders is a family-owned Harley-Davidson dealership group committed to:
1. Providing a first-class and transparent Harley-Davidson dealership experience for all customers, where they are valued and respected, and satisfaction of their motorcycle needs is our primary purpose.
2. Building an industry best and merit-based work culture, with clear expectations, quality training, and growth opportunities for all associates.
3. Establishing brand representation excellency through clean and welcoming facilities, dedicated to providing an environment that is customer focused which promotes and enhances the Harley-Davidson culture in our local communities.
Experience:
• Must be at least 18 years old
• Valid Driver's License
• Must be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future.
• High school diploma or GED preferred.
• Helpful attitude and friendly demeanor
• Able to carefully deal with confidential information.
• Professional and dependable
• Computer and internet skills, including Microsoft Office suite
• Extremely detail oriented
• Excellent customer service skills
• Positive attitude
• Quick learner
• Maintains a professional appearance.
Education:
• High school Diploma or equivalent
Physical Requirements:
• The position is based in a normal automotive dealership environment. Occasional physical activity such as reaching below and above shoulder level, kneeling, bending, squatting and stooping to inspect repairs, and lifting and carrying objects over 25lbs. There may be potential exposure to fumes, chemicals, dust, along with high levels of noise. The noise level in the work environment is usually moderately noisy. The position will experience frequent sedentary work, in an office environment. The employee must have visual acuity to determine the accuracy and thoroughness of the work assigned. While performing the duties of this job, the employee may occasionally work near moving mechanical parts or in outside weather conditions. The employee may occasionally be exposed to wet and/or humid conditions, fumes, toxic or caustic chemicals. Subject to weather conditions both inside and outside.
Time Keeping Requirements:
• This position is expected to clock in and out for each work shift. There is also an expectation to take a minimum of 30 minutes un-paid meal break before the 5th hour of each shift. If working more than 12 hours in a day, an additional 30-minute unpaid meal break when working more than 12 hours in a day. The second meal break must be taken before the 10th hour in each 12-hour shift.
Responsibilities:
• Daily bank reconciliation
• Maintains an effective cash management system.
• Forecast cash needs.
• Participates in the preparation of short and long-term forecasts.
• Flooring payments
• Manages the payoff of vehicle floor plan and works with bank representatives.
• Monthly sales tax reconciliation
• Analyzes and organizes office operations and procedures.
• Prepares a complete financial statement monthly according to dealership guidelines and the manufacturer's format and time frame.
• Prepares sales commission/chargeback detail reports.
• Prints monthly journals, schedules, and general ledger. Closes month by processing accounting month-end.
• Assists in completion of annual review/audit.
Responsibilities (continued):
• Supervise accounting operations, accounting close, reporting and all schedule reconciliations.
• Approves adjustments to inventory accounts.
• Outstanding CIT follow up with FI/Desk
• Standard entries-prepaids and accruals
• Weekly detail schedule reviews
• Weekly balance sheet reviews
• Approval of invoices
• Weekly due bill reconciliation
• Review technician payroll posting and unapplied time
• Post reserves and chargebacks from banks and clear
• Month end closing procedures.
• Train and supervise office personnel.
• Review & approve timecards for Business Office Staff
• Analyze and organize office operations and procedures.
• Attend manager meetings as requested.
• Other duties as assigned
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Source : Wise Auto Group