HR/Office Manager from Joulé

Title: HR/Office Manager
Location: Malvern, Pa
Schedule: M-F 8am-5pm
Type: Direct/Permanent
Salary: 75-95k Flexible depending on experience level + full benefits
Start date: Immediate

Our client a CDMO pharmaceutical company specializing in cGMP manufacturing of APIs, NCEs, RSMs, & Advanced intermediates. They are seeking a HR/Office Manager to support the Site Management in overseeing HR activities, coordinating General Administration, and maintaining Site Compliance.

Directly reporting to the Site Head, the HR/Office Manager will be supported and guided by the Corporate HR Director and will be a key team member in the organization with significant responsibilities in maintaining the corporate culture, and supporting the site growth in terms of hiring and personnel development.

Responsibilities:

• Administer and manage various human resource tasks and procedures for all company personnel; assists in the development and implementation of personnel policies and procedures, in conjunction with site and corporate management.
• Leads interactions with various external organizations to process payroll (external) and coordinate 401K, insurance, accounting, and employment regulations.
• Communicates with employees with regards to payroll, benefits, and HR policy changes or updates as necessary.
• Onboarding of new employees including payroll and benefit enrolment, HR Handbook distribution and Q&A, and coordination with IT to ensure smooth employee start up. Exiting of termed employees.
• Responsible for coordinating Performance Evaluations, Goalsetting and Bonus Processes with top management and according to corporate procedure and timelines.
• Assist with recruiting, job posting and screening of candidates.
• Handles employee relations, maintains company organization charts and the employee directory.
• Maintains compliance with federal and state regulations concerning employment.
• Coordinate with Corporate HR to implement group policies, monitor compliance and develop site specific program.
• Responsible for all HR processes and their timely completion
• Responsible for PTO and Sick Time tracking software
• Support the HR Group Director in elaborating the Group personnel budget.
• Develops training programs in accordance with budget and Management requests.
• Oversees external contractors in charge of Payroll, AP process and accounting, communicating with them on a weekly basis and acting as backup when needed.
• Interacts with internal finance/controlling personnel in Italy to support the collection of information on the organization’s performance.
• Understands basic accounting and finance principles, coordinates outsourced activities and work with corporate functions to collect basic information to monitor site performance.
• Ability to collect data upon request, assemble it and present it in meaningful way.
• Ability to identify gaps and recommend new approaches, policies, and procedures to effect continual improvements in efficiency.
• Negotiates the purchase of office supplies and furniture, office equipment, etc., for the entire staff in accordance with company purchasing policies and budgetary restrictions.
• Participates as needed in various specialized projects.

Requirements:

• Bachelor’s degree preferred.
• 5+ years combined human resource and office management experience preferred.
• Solid understanding of federal and state employment regulations.
• Working knowledge of HR processes.
• Strong organizational skills to manage multiple tasks in high activity, dynamic environments with accuracy and attention to detail.
• Adept at proactive employee relations, able to interact with employees at all levels.
• Team-oriented with a collaborative spirit, recognizing the importance of working together to achieve shared objectives and contributing to the team while also respecting and leveraging the strengths of others.
• Ability to maintain confidentiality of highly sensitive information.
• Sound judgement and problem-solving skills, actively seek out ways to contribute and improve processes and with a positive attitude and a willingness to explore different options.
• Excellent communication skills.
• Self-Starter, approachable, proactive, and able to work without direct supervision, taking own initiative.
• Proficient in use of Microsoft Office applications
• This position reports functionally to Corporate Director of HR and hierarchically to the Site Director.

  #M3