Office Manager - F.H. Paschen

F.H. Paschen has over 110 years of experience in the construction industry. You’ve driven on highways we paved, you’ve travelled through airports we modernized, you’ve commuted through rail stations we constructed, and your children learn in schools we built. But we are MORE than that. We offer MORE Versatility—as we work in any industry, offering any delivery method and service. We operate with MORE Tenacity—as we maneuver through tight schedules, spaces, and budgets. We provide MORE Ingenuity—by creating solutions to solve your greatest challenges. And we perform with MORE Pride—in focusing on safety and quality, and in offering more opportunities for our communities and diverse populations to build with us. We deliver far more than just on time and on budget—we deliver with MORE Paschen.

Position Overview:

This is an administrative position to provide support for the business group and reports to the General Manager in the office. Position is one of great visibility to the public and requires professional demeanor and can-do attitude.

Responsibilities:

• Facilitate/assist with job set-up.
• Process change orders to subcontractors.
• Review subcontractor insurance certifications to ensure compliance with contract requirements.
• Administer new hire and separation paperwork when necessary and work with Human Resources to insure proper documentation.
• Review certified payrolls and log into payroll canvassing report and send out deficiency letters.
• Assist as needed w/vendor activities, payments, expense reports, and credits for project.
• Assist with obtaining and submitting completed CUF documentation.
• Order supplies
• Coordinate facility maintenance and repair needs.
• General office support such as data entry, emails, etc.
• Produce pay estimates, track funding status, and ensure checks get to Chicago office.
• Collect/match lien waivers with payment schedules.
• Assist with subcontract/supplier agreements.
• Link all project documentation through project management software.
• Maintain office files, electronic scanning and copying.
• Manage all subcontractor payments.
• Produce/route email correspondence, as needed.
• Prepare vouchers for general overhead items as they pertain to satellite office.

• Other duties as assigned.

F.H. Paschen is an equal opportunity employer.  We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

If you require an accommodation in order to complete this application, please contact Tracy Tesnow at 773-444-3474.

Note to Search Firm Agencies, Recruitment Agencies, and Similar Organizations and Firms: F.H. Paschen does not accept unsolicited resumes from recruiters or employment agencies. Please do not forward unsolicited resumes or candidate information to any F.H. Paschen employee. F.H Paschen will not pay fees to any third-party agency or firm and will not be responsible for any agency fees and referral compensation associated with unsolicited resumes. Unsolicited resumes received will be considered property of F.H. Paschen and will be processed accordingly.

Requirements

Job Requirements:

• Associate degree preferred and/or equivalent experience required.

• 3-5 years Construction Office Manager experience preferred. Knowledge of word-processing, spreadsheet(s) and basic accounting principles required.
• Good communication and organizational skills are necessary.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Paid time off
• 401K matching
• Flexible spending account
• Life insurance
• Referral program
• Professional development assistance