Office Manager - CADENAS - USA

Job Title

In-House Business Manager (Accounting, Bookkeeping, and Human Resources)

Position Overview

We are seeking a highly organized and detail-oriented Office Manager to oversee and manage our general financial and personnel functions for CADENAS-USA.

· Hybrid in-office/home-office benefit

· Modern Microsoft Accounting and CRM software

· Work with Accounting and Sales professionals

This role is a blend of accountingbookkeeping, and human resources management, requiring a proactive individual with strong administrative skills and a knack for multitasking.

You will work closely with the management team to support the overall growth and efficiency of the business, and work with our sales team on invoices and accounts receivables.

We are a high-tech software company creating tools for engineers and purchasers, with the parent company in Germany. We use modern Microsoft tools for in-house tasks, and external service providers for others.

This business and the position is with the USA headquarters (in Cincinnati, Ohio, with approximately 30 employees), of the parent company located in Germany (with approximately 300 employees worldwide)

About us:

CADENAS GmbH is a global company that provides software systems and online tools that help engineers and purchasers to configure, manage, and find company, supplier, and standard parts. 

Key Responsibilities

Accounting & Bookkeeping

• Maintain accurate and up-to-date financial records for sales, including accounts payable, accounts receivable, banking, and payroll, using both Microsoft Dynamics 365 CRM, and Microsoft Business Central ERP
• Reconcile bank and credit card statements, ensuring accuracy in financial reporting.
• Prepare monthly, quarterly, and annual financial reports for management review.
• Oversee budgeting processes and assist in forecasting financial performance.
• Coordinate with external tax advisors for tax preparation and compliance.
• Work closely with the Finance Department located in our headquarters in Germany. Ensure that we are working collaboratively and consistently with global policies and procedures.

Human Resources

• Manage employee records, including contracts, benefits, and compliance with labor laws.
• Administer payroll, ensuring accurate calculations and timely disbursements through our payroll administrator Paycor
• Develop and maintain employee policies and handbooks with the help of management.
• Be the company liaison with our Health Care provider (Anthem) and our 401k provider (Ascensus).
• Have the responsibility to maintain the confidentiality of employee records.

Office Management

• Implement and improve administrative processes for better productivity.
• Ensure compliance with local and global company policies and USA government regulations.

Qualifications

• Bachelor’s degree in Business Administration, Accounting, or a related field.
• Proven experience in office management, with a focus on accounting, bookkeeping, and HR.
• Proficiency in accounting software, such as Microsoft Business Central, and ERP systems.
• Experience in a CRM system, such as Microsoft Dynamics 365.
• Strong understanding of administering payroll.
• Excellent organizational and problem-solving skills.
• Strong interpersonal and communication abilities.
• Ability to handle sensitive information with discretion and confidentiality.
• Knowledge of Tax regulations and processes is a plus.

Preferred Skills

• Certification in accounting (e.g., CPA)
• Experience with small-to-medium-sized businesses.
• Familiarity with compliance requirements and best practices in both finance and HR.
• The ability to speak and read casual German is a big plus!

What We Offer

• Competitive salary and benefits package.
• Opportunities for professional development and growth.
• This is a full-time position, but with a hybrid in-office/at-home opportunity.

How to Apply

This role is vital to the success of our company, and we are looking for a committed professional who can contribute to our growth and success. If you’re passionate about managing office operations and thrive in a dynamic environment, we’d love to hear from you.