Office Assistant - Hampton Lumber

Company Summary:

Hampton Lumber is a family-owned wood products company headquartered in Portland, Oregon. With over 1,700 employees, we operate ten sawmills in Western Oregon, Washington, and British Columbia. We also manage timberland and operate a wholesale and export division. With nearly 80 years in the sawmill business, we are proud to have cultivated the knowledge and experience needed to grow and prosper, even in challenging times.  We always look to the future and invest in our people, new technologies, and continuous improvement processes and techniques.

Overview:

The Office Assistant provides essential administrative support to ensure efficient operation of the Tillamook Hampton office. This role involves handling a variety of tasks, such as managing communications, organizing files, scheduling meetings, and assisting colleagues.

 

As an Office Assistant, you will report directly to the Human Resources Manager. This position will also work closely with plant supervisors, varying committees including both supervisory and hourly employees.

 

Administrative/Clerical experience is preferred. The ideal candidate will excel in multitasking within a fast-paced environment while handling sensitive information discreetly. As well as, be highly organized, detail-oriented, and capable of independent work.

 

Hampton is a company that cares about their employees, the communities around them, and is committed to be an Employer of Choice.  This position must be willing to work with the employees and mill team in multiple situations.  We are looking for an individual that is willing to learn and grow with the company.

Benefits Highlights:

Generous Company-paid assistance for Medical and Dental insurance premiums; cost-effective co-pays & deductibles. Choice of Medical Insurance thru Kaiser Permanente or Cigna; Dental Insurance, Vision, Short Term Disability, Roth and pre-tax 401k, and Roth options with a 2% company match and an additional 5% annual employer contribution, fully vested after three years.

 

PTO is available for all eligible employees.

Responsibilities:

• Understand and comply with Company policies, safety rules, and procedures.
• Represent the HR department in meetings when needed, such as PAC, safety, and interviews. 
• Assist in scheduling and tracking annual safety trainings.
• Assist with new hire packets, handbooks, and participate in new hire orientations and onboarding.
• Assist with direct hiring tasks as needed- Both internal and external postings. This may include pre-screening tasks, scheduling interviews, background verifications.
• Maintain the scanning and filing of personnel records, including but not limited to disciplinary actions, payroll information, personnel changes, performance reviews and any other needed documentation.
• Assist with FMLA/OFLA, PLO and Short-Term Disability requests.
• Assist in maintaining company bulletin boards, including but not limited to required posting and informational postings.
• Assist in the facilitation, and where needed, distribution of items needed for employee recognition
• Assist HR Manager with tasks and projects as needed.
• Will be responsible for plant site daily production reports.
• Responsible for depositing and managing Oregon cash/receipts.
• Will maintain a high level of confidentiality in the role.
• Other assignments as needed.

Qualifications:

• Required working knowledge and proficiency in MS Office systems, including Excel, Word, and Outlook
• Strong professional work ethic, sense of commitment, team-oriented and customer focused
• Ability and willingness to embrace change and support others in the process for continuous improvement.
• Organizational and communication skills (verbal and written) plus the ability to handle multiple projects and deadlines required.
• Detail oriented with good critical thinking skills.
• Trustworthy, honest and straightforward with the ability to motivate, face conflict, and resolve issues in a positive manner.
• Ability to identify and stay focused on business priorities in a fast-paced environment
• Self-starter with the ability to accept responsibility.
• Promotable: Capacity to take on additional responsibility. Must be willing to take part in continuing job-related education/training opportunities.

More About Us:

Timber and wood products industries are a pillar of Tillamook County’s economy. With over 165 employees, Hampton Lumber is one of the largest providers of family-wage jobs in Tillamook.   If you enjoy making a difference and working in a fun, collaborative environment, this is the place for you.  We work with all our employees to get them the support and training they need to succeed on the job. Many employees have grown up here on Oregon’s North Coast and we are all deeply invested in the success of the facility and the community. We regularly participate in volunteer work and continue to make investments in our business, local schools, social programs, and community events.  We are proud to be part of the Hampton family and know you will be too.

 

Learn more at hamptonlumber.com, or follow us on Facebook: @HamptonLumber.  You can also learn about our company and our priorities by visiting our blog. 

EEO Statement:

Hampton Lumber is an equal opportunity employer: All qualified applicants will receive consideration for employment without regard to race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, or any other status protected by law.

 

Disability accommodation available: If you are an individual with a disability and need a reasonable accommodation in the application or hiring process, please contact the Human Resources Office for the location you are applying. 

 

Women and minorities are encouraged to apply. 

 

For more information about our commitment to equal employment opportunity, please see these government posters: EEO is the Law and its accompanying temporary supplement.