Office Assistant Senior - Arizona Department of Economic Security

This job was posted by https://www.azjobconnection.gov : For more
information, please see: https://www.azjobconnection.gov/jobs/6401034
## Job Summary
Mohave County Public Defender's Office is currently recruiting for an
Office Assistant Senior.
This is one classification in a progressive series of Office
Administration positions which performs intermediate to advanced level
administrative support and clerical work. Work includes concentrated
technical or specialized work assignments that cannot be learned in a
brief instruction period. This knowledge requires particular training
and/or work experience in the specific division/department assigned or
comparable agency. This classification is distinguished by the
complexity of work allotted, knowledge required and level of
responsibility.
## Essential Job Functions
Duties may include, but are not limited to, the following:
- As assigned, assigns, trains, oversees or directly supervises and
reviews the work of subordinate clerical and office employees.May
assist in interviewing and screening applicants and recommending
disciplinary actions.
- Establishes work procedures and priorities.
- Assists the public in person and/or on phone; records complaints,
takes messages and routes calls to appropriate personnel.
- Establishes and maintains standards, procedures, and techniques for
efficiency of work.
- Researches and remains up to date with state directives and statues
applicable to the assigned department /division using appropriate
resources.
- Compose letters, routine correspondence and all documents in
following up previous work, responding to inquiries, obtaining and
updating information and making notifications.
- Coordinates meetings and takes minutes.
- Establishes and maintains filing, indexing and cross-referencing
systems.
- Review incoming and outgoing computer data for accuracy,
completeness and quality.
- Scans and faxes related documents.
- Designs and creates documents, brochures and/or newsletters in the
course of business using a variety of computer software including
Excel, Microsoft Word, Power Point, etc.
- Maintains purchasing records or reports, allocates expenses and
prepares expense reports.
- As required, pays invoices, tracks budget, and prepares change
orders and payment applications.
- Receives and processes routing requisitions for department.Allocates
items to a variety of accounts according to prescribed
classifications.
- Verifies and checks work for completeness and accuracy, and resolves
errors and omissions.
- Processes departmental time sheets and paychecks, routing personnel
transactions, invoices, checks, vouchers or other records.
- Enters and/or records data in appropriate systems. Compiles and
computes data from files and other sources in preparing reports.
- Prepares submittals for review and tracks assigned projects.
- Gathers and prepares material for special reports, forms, policy
formulation and summaries at the request of superiors.
- Performs assigned research for the delegated area.
- Operates common office machines to include computer keyboards and
related peripheral equipment.
- Present and conduct themselves in a professional manner at all
times.
- Communicate in a courteous and helpful manner as well as clear and
concise manner at all times.
- Resolve complaints within scope of information and authority, and/or
refer to chain-of-command as appropriate.
SECONDARY JOB FUNCTIONS
- Performs related work as required.
- Performs special assignments as requested.
- Exercise regular and predictable attendance and punctuality in
accordance with Mohave County Personnel Policies and Procedures.