Office Assistant 2 at State of Alaska

Salary: $20.80 Hourly

Location : Anchorage, AK

Job Type: Full Time

Job Number: 47905

Department: Governor's Office

Division: Human Rights Commission

Opening Date: 10/25/2024

Closing Date: Continuous

Position Open To: Alaska Residents Only

Bargaining Unit: Partially Exempt

Range: 10

Job Description

The Alaska State Commission for Human Rights is recruiting for an Office Assistant 2 position in Anchorage. This position is open to Alaskan Residents only. Please check out the residency definition to determine if you qualify.

What you will be doing:

As an Office Assistant 2, you will provide administrative support and advanced clerical support for the Human Rights Commission. Your job duties include, but are not limited to, acting as the Commission's primary receptionist, mailing complaints for signature, processing complaint filings and closures, making sure our electronic documents available to the public meet accessibility standards, ensuring that all documents are complete and correct, keeping the agency databases and website updated, and preparing and mailing various letters and forms. This individual must multi-task with repeated interruptions while maintaining detailed accuracy. You will be mainly supporting the Investigations staff but will periodically perform tasks to assist all agency staff. You will also be invited from time to time to attend outreach events to help educate the public about our agency and what we do.

This position also handles a variety of business correspondence including memos, spreadsheets, reports, and supplemental documents including manuals, workbooks, brochures, etc. that are generated by the Agency and Agency staff for dissemination to individuals, other organizations, and outreach events.

Our organization, mission, and culture:

The mission of the Alaska State Commission for Human Rights is to eliminate discrimination for all Alaskans.

Our Agency's Vision: To see an Alaska free of discrimination.

The benefits of joining our team:

We offer exciting work that helps to try to prevent discrimination. The Agency is guided by our belief that every employee is a change agent whose ideas, values, and beliefs are respected as they enrich our overall team environment.

The Working environment you can expect:

The position is conveniently located at 1901 Bragaw Street, in the Russian Jack neighborhood and within walking distance to various restaurants. Conveniently located close to shopping and grocery stores. Easy access to the main highway going north and other major streets. This position is office-based work.

Who we are looking for:

The ideal candidate will possess some or all of the following competencies in addition to meeting the minimum qualifications listed below.

• Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
• Computer Skills: Uses Computers, software applications, databases, and automated systems to accomplish work.
• Customer Service: Works with clients and customers (that is, any individuals who use or receive the services or products that your position produces, including the general public, individuals who work in the agency, other agencies, or organizations outside State government) to assess their needs, and provide information or assistance.
• Interpersonal skills:Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult, hostile, or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disabilities, and other individual differences.
• Clerical

  Knowledge of filing, typing, entering data, maintaining electronic records, and using and completing templates and forms.

  
  

• This position will hold a limited notary certification.

A cover letter is NOT required for this position.Your complete application will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.

Minimum Qualifications

High school diploma or the equivalent.

AND

One year of experience that includes clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.

Substitution:

Education from an accredited college may substitute for the required experience (3 semester hours or 4 quarter hours equal 1 month of experience; 150 hours of vocation education equal one month of experience).

Special Note

"High school diploma equivalent" means one of the following: 1) a G.E.D.; 2) completion of any basic adult education course equivalent to 480 class hours (16 weeks at 30 course hours per week); 3) acceptance in full standing by an accredited college or university; 4) highest grade of school completed plus an amount of paid or volunteer experience that totals 12 years and includes basic clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.

Additional Required Information

At the time of the interview, please provide the following:

1. Three (3) professional references and current contact numbers, including two (2) current or former supervisors, if not already provided in the application.
2. Copies of your two (2) most recent performance evaluations, if available.
3. A copy of academic transcripts (unofficial are okay; please ensure that the institution name/URL is listed on the transcripts) if used to support that you meet the minimum qualification competencies, if not already provided in the application.

EEO STATEMENT

The Office of the Governor complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call (907) 465-3897 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973. The Office of the Governor is an equal opportunity employer.

Contact Information

Toyia Del Valle

Administrative Officer II

Alaska State Commission for Human Rights

toyia.delvalle@alaska.gov

(907)792-7237

Careers with the State of Alaska offer MANY benefits

The following information describes typical benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.

For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an (Please note this video is specifically designed for new State Employees.)

Insurance Benefits

• Health insurance, which includes employer contributions toward medical/vision/dental
  • The following employee groups are under AlaskaCare Benefits administered by the State: See for additional information.
    • AVTEC
    • Confidential
    • Correctional Officers
    • Marine Engineers
    • Mt. Edgecumbe Teachers
    • Supervisory
    • Unlicensed Vessel Personnel/Inland Boatman's Union
    • Exempt employees (not covered by collective bargaining)

The following employee groups are covered by Union health trusts. Contact the appropriate Union for additional information.

• General Government
• Labor, Trades and Crafts
• Public Safety Employees Association
• Masters, Mates & Pilots

Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)

Optional Insurance Benefits

• Group-based insurance premiums for
  • Term life (employee, spouse or qualified same sex partner, and dependents)
  • Long-term and short-term disability
  • Accidental Death and Dismemberment
  • Long-term care (self and eligible family members)
  • Supplemental Survivor Benefits

Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses

Retirement Benefits

• Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS)
• Matching employer contribution into a defined contribution program (new employees)
• Employer contribution into a defined benefit or defined contribution program (current employees)
• Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security
• Option to enroll in the Alaska Deferred Compensation Program
• Note: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options

See for additional information

Paid Leave & Other Benefits

• Personal leave with an accrual rate increase based on time served
• Twelve (12) paid holidays a year