Office Administrator at 24 Seven Talent

• $24/hr + benefits on W2
• Onsite in La Jolla, CA
• 3+ month contract with likely extension/conversion

Our client is a leading Real Estate Company! They are seeking an Office Administrator to join their La Jolla team.

You will be the primary office administrator in our office and provide Level 1 technology support to customers (agents).

Responsibilities include:

• Welcome all guests to the office and coordinate with host
• Ensure facilities standards, security, and aesthetics are maintained by conducting daily quality-assurance walkthroughs, holding third-party vendors accountable to their scope of services, and coordinating office repairs/services.
• Maintain and order necessary office supplies from appropriate vendors
• Process and distribute all incoming mail
• Handle agent and employee requests via in-person interactions, email, and Zendesk tickets.
• Champion company culture by planning and executing in-office and off-site meetings and events.
• Assist customers with printing materials and troubleshooting printer as needed
• Document and continuously improve best practices, resources, and SOPs
• Master Compass technology and educate agents on company products and programs to enable best business practices in a competitive landscape
• Support agent software and program engagement to help agents become power users
• Conduct in-person company product and program training and meetings with agents as needed.
• Provide general, non-specialized, marketing support to agents as needed
• Troubleshoot issues related to marketing, company tools, technology/devices, enterprise systems, etc.
• Other Agent Experience tasks include (but are not limited to): Monitoring ZenDesk requests, Agent account set-up confirmation, Agent page updates, Agent directory management, Organizing documents, Tracking agent memberships & license expirations, Updating agent calendars, and more.
• Provide administrative support to member(s) of the management team as needed, including calendaring and scheduling management, travel arrangements, and time and expense reports
• Partner closely with Real Estate Sales Manager to provide the highest level of support for customers

What We Look For:

• BA/BS degree or equivalent practical experience
• 2-4 years of service experience with an emphasis on facilities, hospitality, corporate services, and/or equivalent client-facing office management experience
• You possess a real passion for serving customers trying to grow their businesses
• Articulate and polished communication style
• Friendly, warm personality
• Proactive and resourceful
• Strong organizational skills, detail oriented
• You have multi-tasking down to a science; handling multiple accounts and assignment simultaneously
• Experience in providing administrative support in a professional work environment
• You have an interest in new software and cutting edge programs in the larger real estate landscape; demonstrated ability to quickly learn and master new software applications
• Previous experience working with enterprise technology (Zendesk, Salesforce, Confluence, Gsuite) a plus
• Experience at a startup or real estate brokerage preferred

Interested? Apply today!