Office Administrative Assistant/Receptionist - XL Staffing
El Cajon, CA 92020
About the Job
Summary: The Office Administrative Assistant is an employee of The San Diego Regional East County Chamber of Commerce and reports to the Chamber President/CEO. This position performs a wide range of administrative and office support activities for the department and/or coordinators, managers, and supervisors to facilitate the efficient operation of the organization. Medical Benefits are included with this Full Time position.
Objectives of this Role:
· Assists with all departments as needed
· Works with The Chamber Team to support each department
· Support the maintenance and development of internal tools through technology
· Assists with social media and website updating
· Assist with Updating Chamber Master
Daily and Monthly Responsibilities:
· Composes and produces business correspondences, reports and related materials or guides the work of other staff who produce these materials.
· Reviews and signs materials, as authorized.
· Edits documents produced by others.
· Ensures confidentiality and controls access to sensitive information, such as staff personnel files.
· Responds to inquiries and requests for information requiring knowledge of departmental and company policies and procedures.
· Serves as an internal resource to administrators or staff on departmental and company procedures.
· Performs administrative duties associated with scheduling and coordinating meetings and planning events.
· Arranges with vendors for services, prepares agendas, gathers and organizes supporting information, and oversees production and distribution of related materials.
· Oversees office operations.
· Schedules, assigns and prioritizes workload by setting appropriate deadlines.
· Main contact for employees and visitors in the Front Lobby.
· Answer, screen and transfer inbound phone calls
· Receive and direct visitors and clients
· General clerical duties including photocopying, fax and mailing
When you have read everything about this job and you are ready to apply:
EMAIL: rickw@eastcountychamber.org
Skills:
• Capable of working with internal and external teams and partners
• Familiarity with event operations
• Ability to work under strict deadline
• Positive outlook
• Excellent work ethic
• Ability to develop community relationships
• Experience in Office environment
• Experienced in data entry, copying, and scanning operations.
• Accuracy and attention to detail
• Demonstrated integrity and ethical standards
• Superior organizational skills
• Able to work independently with some direction
• Must be able to effectively communicate (both verbal and written)
• Capable of following written instructions and documented procedures
• Problem-solving and analytical ability
• Manages time effectively and adapts quickly to changing priorities
• Able to handle difficult situations with diplomacy
• Proficiency in Microsoft Office applications (Excel, Word, Outlook, Publisher).
Job Qualifications:
• Education: Associate degree preferred but not required
• Experience: 1-2 years of related experience preferred but not required
Skills:
• Capable of working with internal and external teams and partners
• Familiarity with event operations
• Ability to work under strict deadline
• Positive outlook
• Excellent work ethic
• Ability to develop community relationships
• Experience in Office environment
• Experienced in data entry, copying, and scanning operations.
• Accuracy and attention to detail
• Demonstrated integrity and ethical standards
• Superior organizational skills
• Able to work independently with some direction
• Must be able to effectively communicate (both verbal and written)
• Capable of following written instructions and documented procedures
• Problem-solving and analytical ability
• Manages time effectively and adapts quickly to changing priorities
• Able to handle difficult situations with diplomacy
• Proficiency in Microsoft Office applications (Excel, Word, Outlook, Publisher).
Job Qualifications:
• Education: Associate degree preferred but not required
• Experience: 1-2 years of related experience preferred but not required