Materials Tech - Rush Copley Medical Center

POSITION PERFORMANCE PLAN – Materials Management Tech I

Position Summary: The Materials Management Tech I position isresponsible for all duties related to the Central Supply department. An employee in the MM Tech I position may be scheduled a majority of the time in Central Supply, Receiving, and / or in the Courier role as their normal job.

Primary Customers: Hospital clinical and non-clinical staff, select physicians and physician office staff, Management team, Materials Management department team, applicable vendors.

Team Relationships Coached by: MM Operations Manager

Position Performance Area/Expectations:

A Materials Management Tech I demonstrates a consistent proficiency (defined as able to complete the required work of the position with minimal supervision) in the duties of MM Tech performing the work duties of at least one on the following areas of responsibility within Materials Management:

• Central Supply
• Receiving
• MM Yorkville Courier

General Position Performance Area Accountabilities:

• Completes the work related to normally scheduled processes efficiently and on time.
• Completes work tasks accurately, with minimal errors.
• Works independently, requiring minimal supervision. Assists team members with other tasks until all work completed.
• Handles customer requests applicable to the department comprehensively, communicates requests requiring assistance from MM Management to Supervisor, MM Director, or Purchasing Manager.
• Keeps stakeholders informed on supply availability and work incompletion issues of importance.
• Displays professional verbal and written communication skills. Consistently displays professional
• Demonstrates assertiveness and informed insight in communicating potential safety issues.
• Demonstrates an understanding of hazardous materials policies by completing the annual Hazardous Materials test in Net Learning with a passing score.

Position Specific Performance Expectations:

MM Tech: CS Supply and Equipment Distribution

• This position is authorized access to locked supply rooms which include automated medication dispensing (Pyxis) stations. Responsibilities within this scope are limited to restocking the Materials Management supply cabinets. Restocking duties do not require access to Pharmacy’s automated medication stations.
• Accurately reviews point of use supply on hand quantities vs. PAR levels, specifies replenishment quantities, creates pick tickets within reasonable time limits comparable to established normal task time frames
• Assembles unit supply orders from pick tickets, restocks point of use cabinets accurately and within a reasonable timeframe comparable to established normal task time frames.
• Carefusion Pyxis Supply Stations: Using Pyxis software, accurately reviews point of use supply on hand quantities vs. PAR levels, specifies replenishment quantities, creates pick tickets within reasonable time limits comparable to established normal task time frames
• Periodically performs outdate checks of Central Supply Inventory and point-of use supply location inventories or assists VS and OR Inventory coordinators conducting supply outdate checks, as directed.
• Stocks and maintains specialty supply carts for specific departments according to par-level, including adult & NICU crash carts, specialty supply carts, and isolation carts.
• Using MSCM Software, accurately transfers supply inventory to departments using inventory software.
• Inspects all supplies prior to stocking; returns damaged or expired stock according to Buyer.
• Periodically checks expiration dates of supplies within Central Supply department, within point-of use supply locations, crash carts, Carefusion Pyxis Supply Stations, specialty carts stocked by CS; rotates stock and disposes of outdated materials according to hospital policy.
• Assistsr MM Operations Manager in locating recalled supplies or equipment.
• Reorders CS Inventory from vendors, based upon prescribed par levels.
• Promptly and neatly places incoming supplies away in the assigned locations, reporting any errors to Receiving. Maintains a neat and orderly supply room at all times.
• Inspects and cleans equipment (i.e. IV pumps, PCA’s, SCD’s) as per department standards. Maintains a neat and orderly utility room.
• Promptly reports broken or malfunctioning equipment in the department, completes red tag and attaches to equipment to prevent continued use.
• Assures that equipment or orthotic orders have written physician order; documents equipment in use in log for charging purposes,
• Enters patient charges for equipment, specialized supplies, and orthotic braces into the SCM or EPIC charge entry database.
• Demonstrate proficiency in the safe operation of our electronic pallet jacks.
• Assures empty and full O2 tanks are separated and all tanks are secured in tank storage rooms and during transport
• Maintains department’s cleanliness, sweeps up debris and cardboard from floors. Discards cardboard into recycling containers.

MM Courier

• Demonstrates proficiency in MM Tech duties as they apply to stock locations at the Yorkville HealthCare Center and / or any other areas added to our Courier position’s scope of responsibility.
• Must be able to safely operate hospital van or courier vehicle per Vehicle Control policy. If required to drive with corrective vision, must wear glasses or contact lenses.
• Must be a currently licensed driver and provide an up-to-date copy of a current (un-expired) drivers license to Human Resources, the MM Operations Manager or the MM Director.
• Must follow policies and procedures related to documentation and handling of any cash or receipts.
• Keeps track or department equipment at Yorkville location; promptly reports missing pallet jacks, carts, vehicle tools, etc. to Management
• Promptly reports any broken, malfunctioning equipment (or) equipment overdue for maintenance related to the Courier position, including vehicles, completes red tag and attaches to equipment to prevent continued use.
• Promptly reports vehicles overdue for maintenance to Management.

Receiving

• Accepts/receives all shipments to the hospital dock, verifying the contents upon receipt.
• Inspects all supplies prior to delivery; returns damaged stock according to policy.
• Documents all purchase orders received in MMIS receiving module as per policy.
• Documents all transfers of receipt to departments for PO’s by obtaining signatures and filing signed department delivery documents, as per policy.
• Documents all transfers of receipt to departments for non-PO packages by obtaining signatures on daily log sheet and filing log sheet for future reference, as per policy.
• Delivers supplies to appropriate department according to order; in a timely manner.
• Obtains appropriate signatures for all supplies delivered; files delivery document in appropriate place.
• Inspects incoming capital equipment shipments for damage, denotes carton or actual damage on bill of lading before signing.
• Promptly inspects and receives incoming capital equipment, notifies department or facilities management of the arrival of items requiring installation. Applies asset tags to equipment.
• Assures that all tanks in tank storage room are always secured by chain or in holders.
• Demonstrate proficiency in the safe operation of our electronic pallet jacks.
• Demonstrate proficiency in the safe operation of our Taylor Dunn electric stock chaser cart.
• Keeps track or department equipment, promptly reports missing pallet jacks, carts, tools, etc. to Management.
• Promptly reports broken or malfunctioning equipment in the Receiving area, completes red tag and attaches to equipment to prevent continued use.
• Maintains Receiving department’s cleanliness, sweeps up debris and cardboard from floors or inner dock. Discards non-standard pallets and packing materials. Regularly sweeps outer dock.

Safety and Support Activities

• Follows all hospital general safety policies, to ensure patient and personal safely.

Position Requirements

• Must be age 18.
• High school graduate or GED certificate required. Temporary hires may be exempt from this requirement.
• Must be able to read, write and speak English fluently.
• Must have or be in the process of obtaining a current Illinois driver’s license and a good driving record. A new hire will have 90 days to obtain their Illinois Driver’s License should they not have one following their start date. Failure to obtain the license after 90 days will result in termination of employment. Temporary hires may be exempt from this requirement.
• Must be able to fulfill the physical requirements of the position

Physical Requirements

Frequent physical demands: (circle where appropriate and list approximate hours per day these physical demands are required).