Litigation Legal Assistant - Ultimate Staffing Services

Ultimate Staffing is partnered with a nationally recognized Plaintiff firm in West Palm Beach, FL that has been in business for over 30+ years defending the rights of people injured. We are looking for two full time Litigation Legal Assistants who are service-oriented to support an assigned attorney or group of attorneys. This position requires a professional, organized self-starter with the ability to interact with staff and clients at all levels in a fast-paced, challenging legal environment. A proactive work ethic, ability to anticipate needs, strong decision-making skills, attention to detail, and flexible schedule are a must.

Litigation Legal Assistant Job Responsibilities:

• Interface with clients, colleagues and medical providers, both on the telephone and in-person.
• Conduct preliminary client intakes, obtaining basic client information to facilitate attorney interview.
• Prepare, revise, format, and finalize a wide variety of documents, including correspondence, memoranda, and legal materials. Responsible for proofreading, correctly formatting and questioning any inconsistencies in all materials.
• Transcribes dictation, minutes of meetings or taped records of conferences and meetings.
• Provides administrative support, which includes but is not limited to, processing conflict checks and new client/new matter forms; entering time; email and phone communication; scheduling conference calls; coordinating and scheduling travel arrangements; maintaining attorney and senior paralegal/investigator calendars. Conducts internet research as directed by attorneys. Interacts on a daily basis with Departments within the Firm to facilitate highest possible legal support to assignments and clients.
• Establishes and maintains paper and electronic files in compliance with current firm policies utilizing the Firm's document management system
• All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.