Legal - Excel Partners

Legal

Job Description:

Our client, a White Plains, NY law firm, is seeking a Legal Administrative Assistant.

The ideal candidate possesses:

Responsibilities:

• Provide high-level administrative support to Partners and Associates, as assigned.
  
• Assist with tracking and reporting expenses.
  
• Assist with business development initiatives.
  
• Arrange travel and accommodations as needed.
  
• Schedule, arrange, prepare, and distribute materials for meetings and conference calls.
  
• Maintain and organize electronic and hard copy filing systems.
  
• Draft correspondence and other materials as requested and respond to written and verbal inquiries. Type, prepare, and proofread legal and other documents.
  
• Receives incoming communication on behalf of Attorneys, reviews contents, determines importance, and summarizes and/or distributes to appropriate staff.
  
• Engage in special projects and other duties as assigned.
  
• Obtain relevant information from other organizations or agencies.
  
• Performs additional and/or other related duties as assigned.
  

  Requirements:

  Qualifications:
  
• At least five (5) years of related experience.
  
• Strong administrative, organizational, and time management skills.
  
• Able to type 65+ wpm.
  
• Must possess accurate transcription skills with Dictaphone.
  
• Strong writing and proofreading skills.
  
• Systematic knowledge of databases and tracking systems.
  
• Excellent organizational skills, detail-oriented, and adept at managing multiple tasks simultaneously.
  
• Ability to work under pressure and meet deadlines.
  
• Ability to work independently and as part of a team.
  
• Must be a self-starter, take initiative, and work in a fast-paced environment.
  
• Excellent written, verbal communication and interpersonal skills.
  
• Proficient in Microsoft Office Suite (i.e., Word, Excel, PowerPoint, and Outlook) with the ability to learn new or updated software.
  
• Proficient in Document Management software is a plus.