Legal Administrative Assistant at Oakleaf Partnership

Interim Legal Administrative Assistant

• Hourly rate: $37 - $48
• Duration: 3 months +
• Location: Hybrid, Los Angeles
• Industry: Legal (required)
• Hours: Full time, 09:30am - 05:30pm

We are working with a prestigious, global law firm who need a Legal Administrative Assistant to join their team as soon as possible. As part of the Legal Support Services team, you'll provide high-quality administrative and legal support to partners, attorneys and professionals in disputes and transactions. This role requires exceptional organizational skills, legal knowledge, and the ability to manage multiple tasks in a fast-paced environment.

The role?

• Provide administrative support to attorneys and business professionals, including managing client billing, attorney travel arrangements, and expense reports.
• Schedule and coordinate meetings, conference calls (Teams and Zoom), and maintain detailed calendars.
• Create, format, and revise documents in Word, Excel, and PowerPoint.
• Assist with overflow tasks across various departments as needed, ensuring seamless collaboration within the team.
• Serve as a reliable team player, providing backup support and covering for team members when required.
• Develop and maintain professional relationships with attorneys, clients, and other firm departments, delivering high-quality service consistently.

Experience

• Bachelor's degree in a relevant field.
• 6+ years of administrative experience gained in a law firm.
• Experience using legal billing software such as Aderant to time keep and process hours on behalf of legal professionals.
• Substantial experience managing calendars, booking travel and coordinating events.
• Outstanding communication, presentation, and interpersonal skills are required to interact with team members, lawyers, clients and other firm departments on a daily basis.
• Ability to work in a fast paced environment, using a proactive mindset and solutions focused approach to resolve issues in a timely manner.
• Ability to perform advanced document formatting, conversions and redlining.
• Possesses strong practice area knowledge with the ability to understand legal terminology and documentation.