Law Firm Administrator - Executive Placement Network

Position: Law Firm Administrator
Location: Houston, TX
Job Type: Direct Hire
Compensation: $125,000 - $175,000 per year

Position Overview:
An established law firm is seeking an experienced Law Firm Administrator to lead the Houston office’s administrative operations. This senior leadership position will oversee a wide range of functions including Human Resources, Operations and Facilities, Financial Planning, and Staff Recruiting. The ideal candidate will bring proven management skills, strategic vision, and experience in a law firm or legal setting.

Key Responsibilities:

Leadership

• Establish a visible leadership role, embodying the firm’s Service Excellence Standards and promoting a forward-thinking, change-embracing culture.
• Collaborate with senior leadership to implement firmwide initiatives, ensuring that the office’s operations align with the firm’s business goals.
• Support key firm initiatives such as IT projects, HR programs, and client events, participating in or leading focus groups for efficient rollouts.

Human Resources

• Foster a positive, productive work environment that promotes high morale and staff motivation.
• Oversee HR functions including new employee orientation, performance evaluations, compensation planning, and recurring HR activities.
• Lead recruiting efforts for top talent, focusing on growth and business development goals.

Operations and Facilities

• Manage the daily office operations, ensuring efficient service delivery to all personnel.
• Oversee office space planning, layout design, construction projects, and facilities management.
• Supervise outsourced services such as mail, copy, and fax operations, ensuring these meet service requirements.

Administrative Support

• Supervise administrative and office services staff, ensuring high-quality support for attorneys and staff.
• Actively manage headcount and identify opportunities to enhance efficiency.

Financial Planning

• Prepare, analyze, and maintain operating and capital budgets.
• Partner with the Office Head to oversee practice management, monitor expenses, and conduct variance analyses.

Qualifications:

• Experience: Minimum of 5 years as an Office Administrator or senior-level business manager in a law firm setting.
• Leadership Skills: Proven success in HR and administrative management with a track record of implementing positive changes.
• Facilities Management: Experience with office layout design, construction management, and contract negotiation is a plus.
• Financial Acumen: Knowledge of accounting principles and budget management.
• Communication: Strong written and verbal communication skills, with the ability to effectively interact with attorneys, staff, and external vendors.
• Technical Skills: Proficiency in Microsoft Office Suite.
• Education: Bachelor’s degree is highly preferred.

Why Join Us?
This position offers a dynamic, leadership role in a respected law firm, with the chance to shape the Houston office’s operations, impact growth, and support a collaborative culture. Competitive compensation and full benefits are included.

Application Process:
Executive Placement Network (EPN) is assisting our client in filling this position. EPN is a leading recruiting agency with offices in NYC's Financial District and a network of over 1,400 recruiters. We specialize in executive search and helping clients with their hiring needs.

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