Junior Staff Accountant - Grace Farms Foundation

Role: Junior Staff Accountant

Reports To: Senior Accountant

FLSA Status: Part-time, Hourly, Non-exempt (24-28 hours per week)

Location: On-site New Canaan, Connecticut (Minimum 3 days a week)

About Grace Farms

Grace Farms is a center for culture and collaboration in New Canaan, Connecticut. We bring together people across sectors to explore nature, arts, justice, community, and faith at the SANAA-designed River building, situated on 80 acres of natural landscapes. Our humanitarian work to end modern slavery and foster more grace and peace in our local and global communities includes leading the Design for Freedom movement to eliminate forced labor in the building materials supply chain.

The Role:

As a Junior Staff Accountant, you'll will be a key member of the Finance team, supporting the strategic goals of the Finance team and organization. Your primary focus will be processing invoices, preparing payment suggestions, and reconciling vendor accounts. This role requires the flexibility to help with other essential accounting tasks, such as income recognition, month-end closings, audit preparation, and other ad hoc duties.

Your Day-to-Day

• Process invoices for bi-weekly accounts payable run.
• Review vendor invoices and statements to verify accuracy, addressing discrepancies and outstanding queries.
• Reconcile vendor accounts by comparing ERP system data (NetSuite) to vendor statements; follow up with vendors for missing invoices or unresolved issues.
• Maintain organized and up-to-date vendor files, including acquiring W-9 forms during onboarding.
• Respond to vendor and internal inquiries regarding accounts payable and resolve discrepancies. Assist in account analysis and the resolution of invoice discrepancies.
• Ensure the accurate and organized maintenance of payable records.
• Process and maintain corporate credit cards through Expensify, working with the various card holders to ensure timely, accurate submissions of their receipts and expense coding.
• Assist employees with processing expense reports, ensuring compliance with the Foundation policies and obtaining necessary approvals from supervisors.
• Record revenue from the point-of-sale system into NetSuite.
• Enter the weekly revenue summary for Ticketure into NetSuite.
• Contribute to month-end closing activities, including reconciling accrued and prepaid expenses.
• Assist with audit preparation by organizing and providing necessary documentation.
• Work closely with team members to optimize workflows within the Finance department.
• Adhere to established standards, procedures, internal controls, and applicable laws.
• Other duties as assigned.

Skills/Abilities:

• Strong analytical skills with the ability to analyze outstanding invoices and prior payments using applied knowledge.
• Strong organizational skills, attention to detail, and ability to multitask in a fast-paced environment.
• Excellent interpersonal, oral, written communication skills.
• Familiarity with accounts payable processes and month-end closing activities.
• Self-starter who excels with deadline-oriented milestones and can shift with changing priorities.
• Highest level of integrity with demonstrable record of handling confidential information with discretion.
• Proven team player with ability to build strong working relationships internally and externally.

Education & Experience:

• High School Diploma or equivalent required. Accounting or Finance Degree preferred.
• 1-2 years of proven experience in accounts payable, including invoice processing, vendor reconciliation, and addressing discrepancies.
• Experience processing invoices with high attention to detail, proper account coding and required approvals.
• Proficiency in Microsoft Office products specifically in Excel and Adobe Acrobat.
• Proficiency in ERP systems, preferably NetSuite, and expense management tools like Expensify.

Physical Requirements:

• While performing the duties of this job, the employee may be regularly required to stand, sit, talk, hear, reach, stoop, kneel, navigate the site to various locations, and use hands and fingers to operate a computer, telephone, and keyboard.
• Specific vision abilities required by this job include close vision requirements due to computer work.
• Light to moderate lifting may be required.

Grace Farms is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.