Facilities Assistant Coordinator - USDM Life Sciences

Job Title: Facilities Assistant Coordinator Job Function: Database Administrator Location: Louisville, CO

About USDM

USDM Life Sciences is a premier consulting company with 20+ years of experience assisting heavily regulated biotech, medical device, and pharmaceutical companies with their GxP technologies to accelerate growth. Our deep domain knowledge and technology expertise in life sciences business processes are what sets us apart. From strategy to implementation and adoption, we have delivered thousands of GxP projects globally. 

As part of the USDM team, you have the opportunity to work with cutting edge technologies through our many partnerships with companies like Microsoft, Google, Oracle, DocuSign, Box, and many more. From molecule to market, you will help connect technology, people, and data in new ways to generate real-time insights to improve business outcomes for USDM’s clients. Are you ready to make an impact and drive real digital transformation in life sciences? 

Founded in Santa Barbara in 1999, USDM has grown to a progressive, global company with 300+ remote employees and offices throughout the US, Canada, and Germany.

Nature and Scope of Job

USDM is seeking an IT/Facilities Coordinator who will provide assistance to the IT and Facilities teams, including IT and hardware inventory tracking, coordinating vendors, expense and invoice processing, calendaring, travel, and facilitating projects as needed.

Primary Responsibilities

• Inventory and organization of IT hardware.
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• Coordinate with internal departments for tasks supporting IT team.
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• Working with facilities on requests for building maintenance including HVAC, shipping/receiving, set up for meetings.
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• Timeline management for open requests/projects.
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• Assist IT/Facilities with other special projects as needed, including assisting with external vendor coordination and support for projects as needed.
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• Provide administrative support including heavy calendar management and cross functional meeting coordination, travel and expense management, as well as other administrative tasks.

Qualifications 

• Minimum of 3+ years in a comparable Coordinator role.
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• Professional demeanor and excellent written and verbal communication skills.
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• Able to work within a fast-paced environment, adept at juggling multiple tasks and priorities and prioritizing independently.
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• Effective collaborator with a variety of stakeholders, thoughtful listener and team player.
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• Conscientious, detail-oriented, well-organized and takes initiative to anticipate and address needs.
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• Able to bring a proactive and creative approach to problem solving.

Education & Certifications

• High school diploma or equivalent; further education or certification in administration or IT-related fields preferred.

Working Conditions

The working conditions described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job, and are not meant to be all inclusive. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job. 

  Unless reasonable accommodations can be made, while performing this job the staff member shall: 

• Prolonged periods of sitting or standing at a desk and working on a computer in an environmentally controlled home office environment.
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• Operate other office productivity machinery, such as a calculator, scanner, or printer.
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• The physical demands of this job are consistent with light office duties; candidate should have the capability to lift up to 25 lbs.

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• Frequently communicate with stakeholders via telephone, email, or instant message. Must be able to exchange accurate information in these situations.

Equal Opportunity Statement

USDM Life Sciences is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. 

Disclaimer

  This job description is intended to describe the general nature and the level of the work being performed by the people assigned to this position. It is not intended to include every job duty and responsibility specific to the position. USDM Life Sciences reserves the right to amend and change responsibilities to meet business and organizational needs as necessary. 

Compensation

Salary/Hourly Rate Range (W2): USD 20.00 - 26.00

The base salary/hourly rate range represents the anticipated low and high end of the USDM’s compensation range for this position. Actual salaries/hourly rates will vary and will be based on various factors, such as candidate’s qualifications, skills, competencies, and proficiency for the role. The compensation described above is subject to change and could be higher or lower than the range described based on market survey data or budget.

Full-time employees are eligible for health, vision, and dental insurance, life insurance, short and long-term disability, hospital indemnity, accident, and critical care coverage.

Both full and part time employees, who are at least 21 years of age, are eligible to participate in USDM's 401k plan. Full and part time employees may be eligible for paid time off.

All employees are eligible for USDM's rewards and recognition program.

For more details about our benefits, visit us here:https://usdm.com/careers