Human Resources and Payroll Administrator - Remote - OPSPro, LLC

Job Summary: OPSPro LLC specializes in providing small businesses and government contractors with compliance and operational support to include HR, Payroll, Accounting, Contracting, and IT. The HR and Payroll Administrator position is a full-time, remote position. The primary responsibility of this position is to provide human resources support to OPSPro and external clients, and payroll support to OPSPro directly.

Essential Duties and Responsibilities: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

HR Administration

• Organize and maintain personnel records
• Conduct onboarding, offboarding and status changes
• Update internal databases and ensure data integrity
• Prepare HR documents including offer letters and new hire documents
• Set up and maintain benefit plans and employee benefit enrollment, assist in Open Enrollments
• Create and generate reports in HRIS systems
• Answer employees' queries about HR-related issues
• Create and disseminate employee newsletter
• Perform other HR duties and special projects such as assist with AAP plans, OSHA 300A Summary, Handbooks

Payroll Administration

• Prepare and execute company payrolls with multiple states
• Process proration off-cycle calculations and payments including bonuses, owner draws, reimbursements, garnishments, tax levies and any adjustments/corrections in a timely manner
• Audit HSA, flexible spending, dependent care and 401(k) deductions
• Approve employee payroll changes transmitted in HRIS, such as direct deposit, name changes, and address and work location changes
• Maintain current knowledge of applicable federal and state wage, hour, and tax laws for multiple states
• Perform banking functions: voids, stop payments, and direct deposit
• Prepare payroll reports for internal and external audits
• Evaluate and track employee time records and hours worked to ensure accuracy of payroll
• Calculate and record hours worked, salary, and other employee data into payroll systems
• Prepare and issue payroll, deduction summaries and employee earnings statements
• Track, record and maintain employee absences (personal days, sick leave, jury duty, extended leaves of absence, etc.) Ensure accuracy of recorded time off on timesheets
• Respond to employee questions about payroll, leave amounts, tax forms and other compensation issues in conjunction with HR
• Perform other payroll duties and special projects as needed

Supervision: No direct reports

Requirements:

• Prior experience in HR and payroll (3-5 years)
• Advanced Excel and Word capabilities (pivot tables, formulas, publishing)
• Proficient with other Microsoft products (Microsoft Office 365, Teams and SharePoint)
• HRIS software experience (iSolved, Paychex, Paylocity, ADP)
• Ability to work in fast paced environment, under tight deadlines and pivot between tasks effectively
• Detail oriented without losing sight of project or task due dates
• Strong organizational, time management and prioritization abilities
• Ability to deal with sensitive and confidential information
• Excellent verbal and written communication skills
• Must be able to work confidently with all levels of management
• Must have reliable internet and dedicated workspace

Minimum Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics.
• Written Communication - Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; able to read and interpret written information.
• Diversity - Demonstrates knowledge of EEO policy; shows respect and sensitivity for cultural differences; promotes a harassment-free environment; builds a diverse
• Ethics - Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and ethically; upholds organizational values.
• Strategic Thinking - Develops strategies to achieve organizational goals; understands organization's strengths & weaknesses; analyzes market and competition; identifies external threats and opportunities; adapts strategy to changing conditions.
• Planning/Organizing - Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks; develops realistic action plans.
• Professionalism - Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments.
• Innovation - Displays original thinking and creativity; meets challenges with resourcefulness; generates suggestions for improving work; develops innovative approaches and ideas; presents ideas and information in a manner that gets others'
• Qualifications - To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Language Skills - Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, or governmental Ability to write reports, proposals, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Mathematical Skills - Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
• Reasoning Ability - Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to question activities and issues in all functional areas and make sound business decisions based on that data.
• Physical Demands - The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit, talk, type or hear. The employee is frequently required to walk; use hands to finger, handle, or feel and reach with hands and arms.
• Work Environment - The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The employee will normally work in a temperature-controlled office environment, with frequent exposure to electronic office equipment.

Core Values:

• Own Your Stuff
• Team First
• Trusted Advisor.
• Actively Seeks Knowledge
• Good Egg
• Client Excellence Mindset

OPSPro is an EEO employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, genetic information, marital status, age, status as a protected veteran, status as an individual with a disability, or any other applicable legally protected characteristics. OPSPro participates in the E-Verify Employment Verification Program.

While performing the duties of this Job, the employee is regularly required to sit, talk, type, or hear. The employee is frequently required to walk; use hands to finger, handle, or feel and reach with hands and arms. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. OPSPro makes hiring decisions based solely on qualifications, merit, and business needs.