Human Resources - Employee Management Generalist Associate - Bank of China Limited, New York Branch

Introduction:

Established in 1912, Bank of China is one of the largest banks in the world, with over $3 trillion in assets and a footprint that spans more than 60 countries and regions. Our long-term outlook, institutional weight and global breadth provide our clients with a stable and reliable financial partner, whether in Corporate or Personal Banking or our Trade Services, Commodities, Financial Institutions and Global Markets lines of business.

Overview:

This role will assist and provide support in onboarding, background check, employee mobility management, HR related compliance and other ad hoc project.

Responsibilities:

Onboarding

• Conduct the new hire onboarding program by providing introductory presentations, collecting and verifying required documents, etc.
• Collaborate with payroll team to maintain and manage information in personnel folders/files/database
• Conduct annual review of the onboarding documents and process with outside counsel and relevant parties
• Monitor the legal requirements and changes related to employee onboarding process and make recommendation as needed
• Monitor and update employees’ work authorization database by understanding most up-to-date regulations and performing tasks such as initial employment eligibility (I-9) checks, relevant documentation verification and paper works filing

 

Background Check

• Initiate, perform, and review background checks for prospective employees
• Liaise with third-party vendors and prospective employees to ensure timely process
• Escalate when necessary to the appropriate parties, such as outside counsel or the hiring departments/branches, in the event of significant discrepancies
• Conduct weekly employees’ OFAC check
• Perform due diligence for current and potential background check vendors, when needed
• Review and update the Background Check Procedure and annual documents
• Monitor the background check progress and maintain a log of the background check data within an excel log
• Monitor the legal requirement changes related to background check process

 

Employment Mobility Management

• Update the Bank’s turnover report and ensure its accuracy.
• Administer employees’ inter-department transfer and management level work transition processes.
• Administer employee off-boarding process, including but not limited to email notifications to relevant parties upon receiving resignation, assisting employees with checkout forms
• Notify relevant parties of employee mobility updates for new hires, transfers and terminations, including weekly Executive Management Memorandum and daily Employee Mobility Report.
• Administer the update of the bank-wide organization charts semi-annually and at an ad hoc basis when needed

 

Compliance

• Follow all internal policies and procedures within the Bank’s risk framework.
• Escalate any potential violation of internal policies and procedures and/or any local, state and federal laws.
• Support periodic audit by providing documentation evidence

 

Ad Hoc Project

• Participate and manage departmental/bank-wide ad hoc projects on an as needed basis.

Qualifications:

• Minimum 1 year of relevant work experience 
• Bachelor’s degree required, Master’s degree preferred
• Knowledge of Employment law/EEOC requirements, Financial/ Banking Industry, Employment Benefit and Compensation, Training & Development Processes required
• SHRM-SCP/SHRM-CP/SPHR/PHR/other HR certifications preferred

Pay Range

Actual salary is commensurate with candidate’s relevant years of experience, skillset, education and other qualifications.

:USD $42,000.00 - USD $90,000.00 /Yr.