HUMAN RESOURCE COORDINATOR - University of Washington

Req #: 242134 Department: RADIOLOGY DEPARTMENT Job Location Detail: Position is eligible for a Hybrid schedule Posting Date: 01/06/2025 Closing Info: Closes On 01/20/2025 Salary: $3,492 - $4,650 per month Shift: First Shift Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-classified-staff-20210208.pdf) As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. **Summary:** The Department of Radiology has an outstanding opportunity for a full time Human Resources Coordinator. The Human Resources Coordinator contributes to the growth and success of the Radiology department by executing the mission and vision. This position reports to the HR Business Partner of the Department of Radiology and is a key member of the Radiology HR (RADHR) team. The RADHR team consists of the HR Administrator, HR Business Partner, Faculty Affairs Specialist, and two HR Coordinators. Under the supervision of the HR Business Partner, this position will oversee postdoctoral scholar and related visa appointments and will provide assistance with staff, student and volunteer appointments. This role requires a detailed-oriented individual with strong organizational and interpersonal skills. This position involves collaborating with the Radiology HR team, department leadership and supervisors, and external partners to ensure smooth and efficient processes while adhering to department and institutional policies and processes. Essential Duties & Responsibilities (Other duties may be assigned to meet business needs.) **Postdoctoral Scholar/Visiting Appointments and Visa Processing- 50%** + Process assigned new Postdoctoral Scholar, Visiting Scholar, Visiting Scientists, and VISIT Student appointments and oversee Workday submission for these appointments + Oversee and track end dates of Postdoctoral Scholar, Visiting Scholar, Visiting Scientists, and VISIT Student appointments, and process renewals as necessary + Coordinate onboarding, which includes administering new personnel dept HR orientation, account access, and collaborating with supervisor/hiring team + Track & audit required onboarding training and documents for new employees. + Coordinate offboarding/exiting of employees + Process and oversee J1 Visa requests for assigned Visiting & Postdoctoral Scholar appointments. This includes working with the International Scholars Office (ISO), visa applicant, and hiring supervisor to ensure necessary documents are collected and processed timely and accurately. Additionally, the HR Coordinator may assist with H1B visas. + Coordinate the department's annual postdoc evaluation tracking and auditing. + Attend necessary meetings and training workshops to keep afloat of related academic staff policies, union-related policies, and employment laws. + Serve as the primary point of contact for postdoctoral scholar appointments, which includes advising hiring managers and department leadership regarding visa rules/regulations and postdoctoral scholar policies, as well as answering inquiries from related employees or prospective employees + Collaborate with RADHR team to refine/create HR business processes and SOPs + Participate in fostering a collaborative environment with diversity as a core value. We are passionate about building and sustaining an inclusive and equitable working environment for all students, staff, and faculty. **Staff Appointments- 40%** + Assist HR Business Partner in the recruitment process for staff including assisting with writing job descriptions, submitting new position or replacement positions into Workday, managing requisitions in UWHires, interview scheduling, conducting screenings/references, initiating background checks and processing hires into system. + Coordinate onboarding of new employees, which includes administering new personnel dept HR orientation, account access, and coordinating with supervisor/hiring team. + Track & audit required onboarding trainings and documents for new employees. + Coordinate offboarding/exiting of employees + Maintaining department processes/SOPs, documents, checklists, templates (verifying dept & UW documents are up-to-date) + Track temporary staff appointments and request extensions as necessary and ensure temporary appointments are in compliance with University policies + Maintain accurate and up-to-date personnel files for HR department and align with University retention schedules for older files + Maintain accurate job descriptions in Workday + Initiate variety of Workday business processes and provide updates to HR Business Partner, HR team and hiring managers as needed. + Respond to a wide variety of staff-related inquiries and forward to the appropriate groups as necessary + Support HR efforts by assisting with document preparation, generating reports, creating presentations, obtaining & validating data, and providing basic instructions HR Business Partner, RADHR team, and others as necessary. + Coordinate the department's annual staff evaluation tracking and auditing. + Review staff employment processes and recommend revisions to enhance efficiency of department operations; assists in implementing changes to effect continual improvement in services provided; and complies with regulatory and legal requirements. + Attend necessary meetings and training workshops to keep afloat of staff policies, union-related policies, and employment laws. + Other responsibilities in support of the HR team goals. + Collaborate with RADHR team to refine/create HR business processes and SOPs **Student/Volunteer Appointments - 10%** + Process assigned student appointment and volunteer requests. This includes submitting job postings for recruitment, initiating pre-hire actions such as background checks and student and work study eligibility, processing hiring of recruited applicants or pre-identified candidates, and submitting Workday business processes. + Onboard student employees + Oversee the end of appointments of all student appointments and working with HR Business Partner to any necessary renewals get initiated in a timely manner. **Minimum Requirements** + High School diploma or GED certificate and two years of office/clerical experience including at least six months of experience in a human resources or related setting OR equivalent education/experience. **Desired Qualifications** + Strong organization skills with attention to detail + Ability to exercise independent judgement + Professional communication style and presentation skills + A positive attitude to thrive and succeed in a fast-paced environment + Proficient knowledge of other Microsoft Office Products (Word, PowerPoint, Excel, Forms, Visio, Outlook, Teams) + Knowledge of and experience with the University of Washington + Prior experience with recruitment and/or onboarding processes + Proficiency of and experience with UW HR/Payroll Systems (i.e. Workday) **Mission and Values:** Mission: To meet the clinical needs of patients and families we serve, to train the practitioners and leaders of tomorrow, and to advance imaging sciences to improve the human condition. **Values:** + Quality + Innovation & Impact + Leadership + Partnership + Fairness **Internal/External Contacts:** + UW Customers + Department of Radiology Faculty, Staff, and Students + SOM Dean's Office, UW Central HR, Compensation, Academic Personnel, Total Talent Management, International Scholars Operations (ISO), and Employee Workday Help (EWH) + Department Chair and Vice Chairs + Other related Faculty, Staff, and Students **Supervision:** This position reports to the HR Business Partner in the Radiology Department. **Physical Demands:** _The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions._ While performing the duties of this position, the employee is regularly required to speak or hear. The employee frequently is required to sit; use hands to write, finger, handle or feel; and reach with hands and arms. The employee may occasionally lift and/or carry up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, depth perception, and the ability to adjust focus. **Work Environment:** + Schedule is normally 8a to 5p, M-F, but is not always fixed and workload does vary. The incumbent¹s first responsibility is to complete tasks rather than keep to a fixed schedule. Flexibility in schedule and intensity of work is necessary. + Position is suitable/eligible for hybrid/occasional telework + Some travel between sites will be necessary by UW Health Services or other shuttles. University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.