Guidance Secretary - Jerome HS (Start Date 01.06.25) - Dublin City Schools

Position Type:

Secretarial/Clerical - Classified Positions/Receptionist

Date Posted:

11/12/2024

Location:

Jerome High School

TITLE: Guidance Secretary - Jerome HS (Start Date 01.06.25)
JOB STATUS: FLSA Overtime Eligible
REPORTS TO: Building Administrator
DEPARTMENT: Academics and Student Learning
PAY RANGE: Four (4)

POSITION SUMMARY: To assure the smooth and efficient operation of the school office so that the office's maximum positive impace on the education of children can be realized.

JOB QUALIFICATIONS:

• A high school diploma or training and experience that are considered equivalent.
• A good knowledge of word processing, typing, filing, and operation of common office equipment.
• A knowledge of good telephone communications.
• The ability to greet and deal with public, students and school staff courteously and appropriately, both by phone and in person.
• An ability to handle confidential matters, set priorities, work well under pressure, with an attention to detail.
• Such alternatives to the above qualifications as the Board of Education may find appropriate and acceptable.

ESSENTIAL DUTIES:

• Performs the usual office routines and practices associated with a busy yet productive and smoothly run office.
• Maintains such student and financial records as shall be assigned.
• Types a variety of material, such as letters, student records, reports, memos, etc., from rough drafts or corrected copy.
• Sends for and follows up on all requests for new student information/records. Prepares and sends records to other schools for students who have withdrawn.
• Prepares cumulative folder and health folder for all new students, and inputs the students' information into the computer.
• Notifies new student's teachers of grades in comparable subjects from student's previous school.
• Maintains complete and accurate/up to date credit and grade data on permanent folders and in the computer system database. Includes: a) putting end of year grade stickers on folders and making corrections as needed; b) recording transfer grades and credits; c) filing in permanent folders as needed.
• Processes student withdrawal procedures. Hands out forms to students, collects forms at end of day, copies and sends forms with the withdrawing student.
• Serves as data entry person on all functions related to scheduling and grades.
• Ensures the safety of students.
• Establishes and maintains cooperative professional relationships.
• Remains free of any alcohol or nonprescription controlled substance and abuse of any prescribed controlled substance in the workplace throughout employment in the district.
• Exhibits professional behavior, emotional stability, and sound judgment.
• Serves as a role model for students in how to conduct themselves as citizens and as responsible, and intelligent human beings.
• Understands the legal responsibility to help instill in students the belief in, and practice of, ethical principles and democratic values.
• Maintains confidentiality and respect for confidential information at all times.
• Other duties as assigned by the Superintendent or his/her designee.

TERMS OF EMPLOYMENT: 211 Days (183 days; 8 paid holidays); 8 hours per day excluding lunch. Salary as provided by the Negotiated Agreement. Work year to be established by the Board.

SALARY $20.86/HR. - $23.06/HR.

The qualifications listed above are intended to represent the education, experience, skill and ability levels typically needed to successfully perform the essential duties contained in this job description. The qualifications should not be viewed as individual absolute standards, but considered holistically with other position-related criteria.

The Dublin City School District is an Equal Opportunity Employer and as such does not discriminate on the basis of race, color, sex, age, religion, national origin, ancestry, disability, veteran status, marital status, or any other status protected by law.