Grants Manager - Princeton University

Overview

The Department of Physics seeks a Grants Manager to assist with pre-award (proposal submission) and post-award management of sponsored research projects for 12 Physics PIs (as well as their groups which include researchers, technicians, post docs, graduate students and undergraduate students. This also includes monitoring the PI's startup and rebate programs. In addition, Grants Manager processes and approves journals, approves NPOs (non-PO payments), approves Concur reports, works with the graduate administrator to assign chartstrings for graduate students, and other duties as assigned.

Responsibilities

Pre-award Responsibility:

• Manage the proposal submission tasks for Physics faculty, students and research staff including pre-proposals, full proposals, fellowships, Letters of Intent, Notices of Intent, incremental funding, supplements, and renewals to both federal and non-federal agencies.
• Create Budget Justifications – include all necessary policy statements from University, add all numbers and compare to budget for accuracy. Coordinate completeness with PI, upload into portal & ERA.
• Current & Pending for each PI and any senior personnel: Run the Individual portfolio report along with the current and pending report in PRIME. Format, look up salary in LA for months committed to each project. Created a template to use for each proposal. Confirm with PI for accuracy.
• Assist with various elements of a proposal including biosketch, data management plans, mentoring plans, facilities, etc.
• Compliance Checks – look at full package to determine if all sponsor required elements are present and in proper format.
• Depending on sponsor, login to submission portal, upload document after confirming it is compliant with current regulations; Submission through various portals (Research.gov, proposalCentral, NSPIRES, Grants.gov, and PAMS)
• Coordinate Subcontract documents (domestic and foreign, which documentation varies) – including commitment letters, budgets, justifications, statements of work, etc. Correct any errors on documents if necessary. Requires multiple communications.
• Signatures on Required Documentation (Certifications, letters, cover pages, etc.)
• Route all COMPLETE proposals through ERA to ORPA for approvals/tracking. Obtain e-verification information if necessary.
• Daily communication with ORPA on current and future tasks in regards to proposals, agreements and other miscellaneous requests.
• Coordinates new faculty hire proposal transfer to Princeton – moving funds from one institution to Princeton via paperwork from agency and institutions.

Post-award Responsibility:

• Equipment orders & supply purchases (EARF, Sole Source Justification, Quotes), obtain approvals and complete paperwork – follow through to completion.
• Allocate salaries in accordance to awarded budgets and make adjustments as needed (salary projections, commitments) and assist with PI certifications in Labor Accounting.
• Close out accounts in conjunction with Sponsor Research Accounting (SRA).
• Prepare OPAR’s related to extensions, pre-award, continuations, new projects, and budget distribution form for rebudgeting purposes, or creating new projects.
• Coordinate subaward activities, invoices and budgets with related admins.
• Review all requests for purchases made to physics purchasing for proper charging.
• Review and pre-approve all expenses in regards to travel/purchases routed through the group admin ensuring they are applicable to an account. This also includes review and approval thru CONCUR for faculty, staff and students.
• Assist with requested sponsor progress reports through Research.gov and other agencies, if necessary.
• Perform requested research – checking availability of funds and impact on project.
• Monitor spending to ensure that grant budgets are on track with original proposal - confirming expenses and reviewing any open encumbrances.
• Complete summer salary documentation as requested.
• Send monthly balances/projections to faculty for sponsored and non-sponsored projects and programs.
• Request documents and approvals for any interim requests such as no-cost-extensions directly with sponsors, budget changes and other requests on currently awarded projects. 

Other Duties

• Approve journals and NPOs.
• Work with Graduate Administrator to assign chartstrings for graduate students.
• Perform other activities as designated by the Senior Grants Manager, Manager of Grants and Financial Operations, Department Manager and/or Chair.
• Contact Faculty who will be on sabbatical to ensure compliance with sponsored research guidelines.

Qualifications

Essential Qualifications:

• Bachelor’s degree or 3 years of related experience in an educational setting preferred.
• Familiarity with principles of accounting, federal Uniform Guidance, and related sponsored research statutes.
• Proficient in Microsoft Office products, especially Excel and Word. Excellent computational skills.
• Excellent written and oral communication skills. 

Preferred Qualifications:

• Knowledge of Princeton's business applications (PRIME, eRA Commons, and Concur), policies and procedures.
• Must understand and be able to implement the policies of various funding agencies (NSF, DOE, NASA, DARPA, ONR and NIH).

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS

Standard Weekly Hours

Eligible for Overtime

Benefits Eligible

Probationary Period

Essential Services Personnel (see policy for detail)

Physical Capacity Exam Required

Valid Driver’s License Required

Experience Level