Front Desk Coordinator - Robert Half

Description We are seeking a Front Desk Coordinator to join our team in Seattle, Washington. This role involves a variety of administrative tasks within a dynamic setting. The successful candidate will be integral in ensuring that our office operations run smoothly and are successful in supporting other business activities. Responsibilities: - Ensuring the office is well-organized, including setting up conference rooms and maintaining office supplies - Handling the onboarding and offboarding processes, including managing access badges and software access - Managing mail distribution and answering phone calls professionally and promptly - Conducting regular scans of checks and handling electronic bank deposits - Ensuring effective communication through regular email correspondence - Overseeing the office calendar, including tracking PTO and organizing 'lunch and learn' sessions - Utilizing various software and systems such as Microsoft Outlook, Microsoft Word, and Bluebeam Revu - Providing high-level administrative assistance and organizing files efficiently - Showcasing the ability to be proactive and work with minimal direction - Displaying industry knowledge and a self-starter attitude. This role offers a long-term contract employment opportunity. Requirements - Minimum of 2 years of experience in a similar role or in administrative assistance. - Proficient in answering multi-line phone systems and directing calls as required. - Demonstrated ability to perform data entry tasks with high accuracy. - Proficiency in Microsoft Office Suite, specifically Microsoft Outlook and Microsoft Word. - Experience in organizing files and maintaining a detail oriented and efficient workspace. - Knowledge of Bluebeam Revu and GoToAssist software platforms. - Excellent interpersonal and communication skills. - Ability to multitask and prioritize tasks effectively. - Detail-oriented with strong problem-solving skills. - High school diploma or equivalent required; associate's or bachelor's degree preferred. - Demonstrated ability to maintain confidentiality and handle sensitive information. - Proven ability to work effectively in a team environment as well as independently. - Strong customer service and relationship-building skills. - Ability to handle stressful situations and remain calm and detail oriented. - Flexibility to work outside of regular business hours if required. Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .