Federal Work Study – Office Assistant, SOTA - Naropa University

Position Title: Federal Work Study – Office Assistant, SOTA
Department/Program: School of the Arts 11050
Work Location: Nalanda Campus
Reports to: Instructor/Interim Director, Visual Arts
FLSA Classification: Non-Exempt/Hourly
FTE: 13% (5 hrs/week)
Hiring Pay Range: $18.00 per hour
Remote: On Site
Application deadline: 12/18 or until filled

Job Summary: This position is responsible for providing administrative support to the University’s School of the Visual Arts. This position will support and learn about Arts Administration including design and installation for Naropa University Art Galleries. Full commitment to the job is required for the Spring semester started in January 2025. Scheduled academic breaks are honored.

Job Responsibilities and Duties:
• Create and maintain a positive team environment and behave professionally with everyone encountered in the course and scope of the job duties.
• Assist the Instructor-Interim Director of Visual Arts with the administrative needs of the day-to-day arts administration, gallery showings, public readings and other scheduled events.
• Interface with faculty, guest artists, and other Naropa departments, external agencies, or community members. This includes, but is not limited to:
o Event publicity.
o Social Media postings.
o Gallery exhibition installation.
o Receptions for guest artists.
o Co-curricular events for SOTA programs.
• Assist with preparation, updating and tracking of items for accounts payable.
• Review facilities work orders as needed Review updates on documents regarding event planning and accounting.
• Create and review flyers for exhibitions and receptions.
• Assisting faculty, staff, or students with event coordination in a professional manner, as directed by supervisor.
• Researching various online projects, as determined by supervisor.
• Copying, filing and additional duties as needed.
• Assist in creating an uplifting University environment by demonstrating appreciation for department policies and workflow and regularly communicating such an attitude with fellow students.

Minimum Qualifications (inducing education and licenses):
• Student must be awarded federal work study hours by the Naropa Financial Aid Office.
• Ability to create and maintain a positive team environment and behave professionally with everyone encountered in the course and scope of the job duties.
• Student must be awarded work/study hours by the Financial Aid office.
• Demonstration of leadership through initiative, accountability, and responsibility.
• Demonstrated communication skills.
• Good computer skills, including prior experience in Microsoft products, primarily Word and Excel.
• Excellent office skills, including expertise in computer and office equipment.
• Willingness to co-create an inclusive community and actively participate in related professional development, including openness to feedback and on-going self-examination.
• Able to occasionally lift up to 25 lbs.
• Commitment to co-create a diverse and inclusive community and actively participate in related
professional development regarding the dynamics of privilege and oppression and the impact these have in the workplace.
• An understanding of the dynamics of privilege and oppression, and the impact these have on equity, access, and opportunity

Preferred Qualifications:
• 1-2 years previous administrative office experience.
• Interest in gallery installation or events planning, a plus.
• Those with interest and familiarity with the arts are encouraged to apply.

Applications: Application review continues until position is filled. Interested and qualified candidates must apply online and include a cover letter or letter of interest and resume.

Physical Requirements:
Able to meet the following physical demands of the job, with or without reasonable accommodations:
• Must be able to stand, walk and sit.
• Be able to lift/carry up to 25 amounts of pounds.
• Must be able to bend, kneel, crouch, crawl, reach above shoulder level.
• Must be able to engage in repetitive action.
• May be exposed to interruptions, distractions, heat, cold, dust, dampness and heights.

Naropa recognizes the following holidays throughout the year:

-Martin Luther King, Jr. Day

-Memorial Day

-Juneteenth

-Independence Day

-Labor Day

-Fall Break, 4th Thursday and Friday in November

-Winter Break, the last two weeks in December encompassing the Christmas holiday as well as New Year’s

Naropa’s health and welfare benefits include the following: medical, dental, vision, FSA, HSA, employer-paid short-term and long-term disability, employer-paid life insurance and accidental death and dismemberment, an employer-sponsored pre-tax retirement savings plan, which includes up to 2.5% employer matching, and a variety of voluntary, employee-paid supplemental insurance plans.

A comprehensive benefits package is available to full-time employees who work a minimum of 30 hours each week. Employees who work 20 – 29 hours each week are eligible for only the employer-paid short-term & long-term disability, employer-paid life insurance & accidental death and dismemberment, and the retirement plan, which includes up to 2.5% employer matching.

Employees who work fewer than 20 hours per week are eligible to participate in Naropa’s retirement plan only, which includes up to 2.5% employer matching.

All regular full-time and part-time faculty and staff, including student workers, accrue sick leave benefits. Full-time and part-time staff positions accrue vacation and personal time. All leave accrual rates vary based on the position, hours worked, and years of service.

The University recognizes the importance of including its employees in its organizational mission and values and welcomes employees into the classroom to “touch the magic.” Specifically, regular employees are provided generous tuition remission opportunities for themselves and their family members.

Naropa University participates in the Council of Independent Colleges Tuition Exchange Program (CIC-TEP). CIC-TEP is a network of CIC colleges and universities willing to accept, tuition-free, students from families of full-time employees of other CIC participating institutions (full-time as designated by the employer/institution). Additional information can be found here: https://www.cic.edu/member-services/tuition-exchange-program. Naropa University’s commitment to diversity aligns with its highest aspirations to apply contemplative inquiry and education to explore and embody the human qualities that facilitate collaboration to create a common humanity and a just society. Individuals who have experience with and a commitment to inclusive communities are encouraged to apply. EOE

Title IX is a federal civil rights law that prohibits gender discrimination, sexual harassment, sexual and relationship violence. This law applies to all students, faculty, and staff.