Facilities Manager (Spanish fluency required) - PAVE Academy Charter School

Organization Description

PAVE Academy Charter School is a public charter school in Red Hook, Brooklyn, NY. PAVE provides a K-8 experience that lays the foundation for a productive and choice-filled life. We build our students brick by brick, equipping them with the academic, social, and emotional skills that they need to become critical thinkers, problem solvers, overcomers and leaders in their communities.

PAVE educates 490 Kindergarten – 8th-grade scholars each school year.  Across our student population, 82 percent of our students are eligible for the Free and Reduced Lunch Program (FRLP); 17 percent receive special education services, and 10 percent are English Language Learners (ELL). 

Opportunity Summary

PAVE Academy Charter School is looking for a dedicated Facilities Manager to join our team. The Facilities Manager will ensure that PAVE is a welcoming, safe, clean, and efficient space. The Facilities Manager will be the school's on-site leader with respect to ensuring that students, families, and staff have access to a first-class environment for learning and working. In addition, the Facilities Manager will inform and implement clear systems so that PAVE's facility runs smoothly on a day-to-day basis. Reporting directly to the Director of Operations, the Facilities Manager will collaborate heavily with the Operations Team in order to ensure facility plans meet the vision and needs of the leadership team.

How You'll Contribute

• On-site leader ensuring the school is a clean, beautiful, safe, and learning-oriented space for all students, staff, and community members
• Inform and implement clear systems so that PAVE's facility runs smoothly on a day-to-day basis
• Support the daily management of the security and cleaning teams, ensuring that the security and cleaning companies are aligned with PAVE's vision and standards
• Collaborate heavily with the Director of Operations in order to ensure facilities plans meet the vision and needs of the leadership team
• Proactively address any facility-related shortcomings around safety, cleanliness, and compliance
• Conduct daily walkthrough of facility to ensure building is ready for staff and student arrival
• Provide oversight and support to on-site facilities staff at PAVE, and any additional internal and/or outsourced staff
• Provide critical, informed input for facilities decisions 
• Identify opportunities for operational improvements and address them; providing recommendations for improvements in systems and processes
• Lead the implementation of routine maintenance and inspection schedules, including daily inspection of all major systems
• Lead in the management, implementation, and renewal of vendor contracts, invoice payments, and record keeping;
• Serve as the point of contact for all external facilities related vendors while proactively contacting existing external vendors with support from the Director of Operations
• Build strong relationships with vendors and inspectors
• Help to inform and implement a set of space and aesthetic guidelines for schools to adhere to;
• Manage expenses against an annual budget
• Maintain high staff satisfaction when it comes to response time and consistently works to improve building operations
• Implement effective communication system about repair and maintenance needs
• Manage inventory of all facility-related consumable and equipment
• Coordinate with the Operations Team to ensure compliance with local, state, and federal regulations and inspections
• Conduct minor plumbing, electrical, or other repair and maintenance work as needed
• Fully troubleshoot a repair before engaging any contracted vendor/service provider
• Support the school during all facility-related issues and emergencies, including inclement weather, alarms, and repairs (this likely includes reporting in-person)
• Coordinate facility upgrades and preventative maintenance programs on a rotating basis with Operations Team input

What You'll Bring to the Team

• Must have or be willing to obtain within six months of the date of hire all required NYC Certificates of Fitness
  • Certificate of Fitness S12 (sprinkler systems)
  • Certificate of Fitness S13 (standpipe systems)
  • Certificate of Fitness F07 (Fire and Emergency Drill Conductor)
  • Certificate of Fitness S95 (Supervision of Fire Alarm Systems- Fire Panel)
• Passionate and completely dedicated to PAVE Academy's mission and a steadfast belief that all students deserve preparation for the college of their choice
• Results-driven, with commitment to operational excellence and ownership of outcomes
• Skillful at building relationships with others, including vendors, school leaders, and facilities support staff
• Ability to plan and think strategically
• Attentive to detail and solutions oriented
• Ability to prioritize, multi-task, delegate and lead by example
• Maintains professionalism through excellent organizational skills, timeliness, regular communication, and meeting deadlines
• Strong working knowledge and understanding of building and life-safety systems including technical knowledge of building maintenance, materials, equipment, mechanical systems (electrical, plumbing, HVAC), custodial operations (equipment, products and standards), and Building and Fire codes
• An entrepreneurial spirit, embracing the opportunity for creativity and hard work
• Self-reflective and open to regular feedback
• A positive, solutions-oriented attitude and drive for excellence
• A strong track record of building positive relationships across various stakeholder groups demonstrating a value towards diversity and inclusivity
• Eagerness to work collaboratively as part of a team
• At least 3 years of experience in school operations, building superintendence, property management, or construction
• Spanish language proficiency
• Comfort with reading and entering data into Excel spreadsheets

Our Core Values

More Than a School At PAVE, we are more than a school, we are a family. Staff members, families and community organizations work together in unity to create a warm, safe and joyful learning environment, where students can blossom into the best version of themselves.

No Limits At PAVE, the possibilities are endless, and we will not settle for less than our best. PAVE classrooms focus deeply on the growth and achievement in all aspects of our students' academic and social development. We maintain high expectations for our students and for ourselves and commit to providing the care, coaching, and communication needed for students and staff to learn, grow, and shine.

Bright Starts, Vibrant Futures At PAVE, our classrooms are bright in aesthetic and vibrant with learning. Our teachers and students engage with one another enthusiastically and embrace the challenge and rigor of the work with joy. Fun is not an add on; it is an essential component of the PAVE experience. We believe that a life and love of learning starts here.

Love is Justice At PAVE, we acknowledge that systemic racism and bias has had its grips on our community for far too long. We create inclusive and equitable spaces where everyone belongs, everyone matters, and everyone is loved. "Hate cannot drive out Hate. Only Love can do that." We endeavor to bring out the best in our students and each other by, with, and through love. This, we believe, is justice in action.

Lift Every Voice At PAVE, every voice matters. We value diverse perspectives and insights within our community. We encourage our students to engage with one another and express themselves with both power and respect. As our students prepare to enter the world beyond PAVE, it is our responsibility to ensure that our students are equipped and empowered to use their voice effectively to advocate for themselves and others.

Non-Discrimination Statement

PAVE Academy Charter School does not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. These activities include, but are not limited to, hiring and firing of staff, selection of volunteers and vendors, and provision of services. We are committed to providing an inclusive and welcoming environment for all members of our staff, volunteers, subcontractors, vendors, and clients.