Facilities Manager, NY Campus - Vanderbilt University

Position Summary:



The Facilities Manager is part of the Vanderbilt University Real Estate (VURE) department and is a sole contributor directly responsible for managing and coordinating the operational and maintenance functions for Vanderbilt’s satellite campus located in New York City (the “site”). This position will coordinate all aspects of property management for the site, including building maintenance, contracts with 3rd party vendors, event logistics, and day-to-day operations and issues. Reporting directly to the Assistant Director of Portfolio and Space Management, this role will coordinate intra- and inter-departmental facility services and any services provided by 3rd party property management, as applicable.







About Vanderbilt University:



Vanderbilt is a renowned private institution founded in 1873 located a little more than a mile from downtown Nashville, TN. The university’s students, faculty, staff, and visitors frequently cite Nashville as one of the perks of Vanderbilt. VU is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. It is a place where your bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday.







About the Work Unit:



VURE’s portfolio includes approximately 41 buildings consisting of ~1 million gross rentable square feet, 760,000 square feet of commercial space, 305 apartment units, miscellaneous University ground leases, 460,000 square feet of leased space, the Vanderbilt Legends Club golf course and facilities, and West Trace, LLC (Holiday Inn Vanderbilt). Additionally, VURE is tasked with managing the University’s strategic real estate initiatives to include all acquisitions, dispositions, conversions, entitlements, and necessary civil engagements to meet the Chancellor’s goals throughout the United States.







VURE is part of the Vanderbilt University Facilities organization which works collaboratively to build, maintain, manage and operate campus infrastructure in a sustainable and cost-efficient manner to support the overarching academic mission and goals of the university. Facilities combined annual budget exceeds $150 million in operating expenses, includes over 500 employees, and is comprised of the following departments: PDC, VUMO, Mobility, Environmental Health Safety & Sustainability, Business Operations, and Real Estate. Facilities manages major capital project expenditures totaling ~$300 million annually and facility renewal, replacement, and large maintenance project expenditures totaling ~$20 million annually.







Key Functions and Expected Performance:





+ Work closely with property management companies, 3rd party service providers, and others to ensure proper management and building maintenance of the site.



+ Safety: Ensure the safety and functionality of the facility and its occupants, including conducting routine safety inspections.



+ Maintenance: Plan and manage maintenance and repairs, including routine maintenance and inspections to prevent issues from escalating.



+ Compliance: Ensure compliance with local, state, and federal environmental and safety regulations.



+ Contracts: Oversee and agree to contracts and providers for services such as security, parking, cleaning, AV/IT.



+ Building projects: With Facilities project managers and/or construction managers, oversee onsite building projects and renovations.



+ Participate in department-wide strategic planning, manage operating expenditures, and make budget recommendations for the site of responsibility.



+ Coordinate with other department supervisors and staff to help support and manage campus services.



+ Other duties as assigned.



+ Maintain appropriate documentation and records related to all supplies, vendors, contracts, and project work and communication.



+ Respond to emergency calls during non-business hours, including on-site as deemed necessary, and recommend corrective measures.









Supervisory Relationships:



This position does not have supervisory responsibility; this position reports administratively and functionally to the Assistant Director of Portfolio and Space Management.







Education and Certifications:





+ Bachelor’s degree from an accredited institution of higher education is preferred.



+ High School Diploma or GED is necessary. [YLA1]









Experience and Skills:





+ At least 5 years of experience is required.



+ Experience/ background in general maintenance, plumbing, electrical, chilled water, controls or heating and air is required.



+ Strong organization, communication and interpersonal skill, relevant technical and functional expertise, leadership and personal effectiveness is required.



+ Strong time management, multi-tasking, quality assurance and customer relations skills are required.



+ Knowledge of Microsoft Word, Excel and Power Point is required.











[YLA1] Are there any New York state requirements to serve in this type of role?








Commitment to Equity, Diversity, and Inclusion At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are. We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education. Vanderbilt University is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities, and protected veterans are encouraged to apply.