Facilities Coordinator - SUNSHINE ENTERPRISE USA LLC

Company Summary: Our client is a large state healthcare facilities located in Orange, CA, seeking a facilities coordinator who will be responsible for supporting the Environmental Health & Safety (EH&S) and the Facilities departments with day-to-day operations.

Position Summary: The ideal candidate shall hold the relevant bachelor’s degree and 5 years of experience in professional editing and writing.

 

Work Duration: Up to 6 months

Work Type: On-site

 

 

Position Responsibilities

• Coordinates and ensures the completion of all EH&S related activities as assigned by the department of EH&S.
  
• Assists with the Quarterly Telework Deployment program and maintains accurate records of deployment according to board guidelines.
  
• Assists with arranging quarterly telework work group meetings.
  
• Coordinates and monitors telework safety reviews to ensure employees meet their safety protocols and follow CalOptima Health guidelines.
  
• Administers temporary telework home office evaluations to ensure employees meet all their requirements for the telework assessment.
  
• Coordinates pickup and delivery of office equipment for telework employees.
  
• Assists with emergency preparedness protocols, staff training and manual updates.
  
• Assists in managing employee safety programs including ergonomic evaluations and employee safety committee.
  
• Assists with the mass notification systems and coordinate regular meetings with the appropriate departments.
  
• Works in conjunction with the Program Manager to develop an operational plan that will integrate into the business continuity plan (BCP).
  
• Assists in coordinating hazardous materials communications and documentation in compliance according to Occupational Safety and Health Administration (OSHA) guidelines.
  
• Responds to internal 911 calls and coordinates appropriate response to emergencies.
  
• Supports the Program Manager as needed with accident and incident investigations.
  
• Coordinates the annual Great Shakeout for participation by all CalOptima Health staff.
  
• Coordinates yearly flu shots and Tuberculous (TB) testing for PACE Center and 505 Building employees.
  
• Coordinates annual fire drill in conjunction with the property management team for all CalOptima Health staff. Documents results of fire drill according to state and local fire codes.
  
• Prepares Annual Air Quality Management District (AQMD) survey for Rule 2201 for review and approval.
  
• Assists with annual policy reviews and updates for both Facilities and EH&S departments.
  
• Assists Facilities with processing accounts payable, generating requisitions, generating and following up on work orders, preparing scopes of work, preparing meeting agendas and with space utilization planning.
  
• Performs all functions in a timely and efficient manner striving to exceed department goals and objectives.
  
• Other Projects and Duties as Assigned.
  

 

Experience & Education

• Bachelor’s degree PLUS 2 years of experience in facilities management or property management required; an equivalent combination of education and experience sufficient to successfully perform the essential duties of the position such as those listed above may also be qualifying.
  
• 2 years of experience as an administrative assistant.
  
• Experience implementing and enforcing environmental health and safety policies and procedures.
  
• Working knowledge of OSHA requirements.
  
• Experience working in a public sector environment
  

 

Necessary Attributes:

• Develop rapport and establish and maintain effective working relationships with leadership and staff and external contacts at all levels and with diverse backgrounds
  
• Work independently and exercise sound judgment.
  
• Communicate clearly and concisely, both orally and in writing.
  
• Work a flexible schedule; available to participate in evening and weekend events
  
• Organize, be analytical, problem-solve and possess project management skills
  
• Work in a fast-paced environment and in an efficient manner.
  
• Manage multiple projects and identify opportunities for internal and external collaboration.
  
• Motivate and lead multi-program teams and external committees/coalitions.
  
• Utilize computer and appropriate software (e.g., Microsoft Office: Word, Outlook, Excel, PowerPoint) and job specific applications/systems to produce correspondence, charts, spreadsheets, and/or other information applicable to the position assignment
  

Please see HR for information on physical demands and work environment of this job.

 

• Bachelor’s degree PLUS 2 years of experience in facilities management or property management required; an equivalent combination of education and experience sufficient to successfully perform the essential duties of the position such as those listed above may also be qualifying. • 2 years of experience as an administrative assistant.