Facilities Coordinator - Acquisition.com

Role:

Are you looking for an office environment where people actually love coming to work? As the Facilities Coordinator, you will play a key role in designing and maintaining the aesthetic, functionality, and enjoyment of the Acquisition.com Headquarters. You will be responsible for the day-to-day operations of the facility, including scheduling preventive maintenance, managing vendors, maintaining inventory, ordering and stocking supplies, setting up events, overseeing office systems, and welcoming visitors.

We're looking for a proactive person who is driven, shares our commitment to excellence, and is passionate about providing world-class service. You will have the opportunity to work closely with a team of individuals: the Facility Engineer, Building Supervisor, Event Team, Executive Assistant team, and more. Your alignment with our values, listed below, will be vital as you represent our organization in all interactions and endeavors.

• Sincere Candor
• Unimpeachable Character
• Competitive Greatness

If you're ready to leverage your skills in facility organization and contribute meaningfully to our team, we want to hear from you! Join us as we embark on this mission-driven journey. Together, we'll strive to ensure our commercial headquarters reflects our dedication to excellence and passion for making a difference.

Responsibilities:

• Collaborating with vendors to ensure the proper upkeep of the building, encompassing landscaping, pest control, janitorial, handyman services, and other recurring needs.
• Scheduling maintenance and repair activities.
• Maintain adequate stock levels of food and beverages in the building at all times for events and employees. All while ensuring the best cost and value
• Meticulously documenting expenditures for budget analysis purposes
• Distribute all incoming mail and packages to the respective departments efficiently while also ensuring proper disposal of packaging materials as necessary, including shredding for confidentiality purposes.
• Crafting an outstanding experience for visitors to the building, ensuring a welcoming and memorable atmosphere
• Ensure all new and existing vendors have proper Certificate of Insurance and signed NDAs, before providing services
• Responsible for the setup and teardown of events which includes setting tables, chairs, linens, as well as materials.
• Support the Building Supervisor in developing and implementing emergency protocols and procedures
• Support the Building Supervisor in conducting daily building inspections and preparing detailed reports.
• Reporting and escalating building concerns to the Facility Supervisor.
• Support the Building Supervisor in maintaining a comprehensive asset management list for all equipment, both technical and non-technical, and facilitate the procurement of replacements when required.
• Supporting the Building Supervisor with updating and maintaining office policies and procedures.
• Ensuring seamless coordination and timely completion of all projects and tasks using Asana as the designated platform.
• Provide general support to visitors
• addressing any facilities-related issues during events as they arise.
• Ensure the safety equipment, including AEDs and first aid kits, are inventory, kept up-to-date and readily available.
• Coordinate service calls with the security alarm and camera system as required.
• Ensure we have gym waivers for all employees and guests on file.
• To maintain cleanliness in the building and ensure daily removal of trash.
• Any other tasks deemed necessary by the Building Supervisor.
• Available on weekends and holidays as necessary

Results:

• All visitors to the building have an exceptional personalized experience.
• We maintain a five-star experience for our staff and guests by keeping the building up to our standards.
• Communication and coordination with all vendors to ensure deadlines and quality standards are met or surpassed.
• Anticipate the needs of the HQ to ensure it remains clean, aesthetically appealing, and stocked at all times.
• All building supplies are ordered in a timely manner, adequately dispersed, and logged.
• Inform the building supervisor about any issues that arise, including vendor communications.
• Attention to detail

Requirements:

• At least 2 years of experience in a maintenance or facilities related role.
• Combination of technical skills are a plus (such as light plumbing, changing of light bulbs, building small items I.E. tables, chairs).
• Ability to effectively use hand tools safely and efficiently.
• Be able to carry more than 30 lbs.
• Able to work any day of the week, as event schedules may vary. Most hours will typically fall between 12 PM and 9 PM PST, although this may change.
• Ability to work on weekends and longer hours when necessary.
• Excellent project management and negotiation skills.
• Excellent communication and customer service skills.
• Passion for serving others, as you will be in a role that impacts everyone who works or visits the office.
• Strong critical thinking and problem-solving skills.
• Strong organizational skills with the ability to multitask
• Previous experience in G-Suites (Google Calendar, Drive, Docs, Sheets)
• Available on weekends and holidays as necessary

Location:

• Full-time position on-site in Las Vegas, NV.

Availability:

• Standard hours of Monday to Friday, 12:00 PM - 8:00 PM, plus one Saturday per month (some flexibility offered/required)

Compensation:

• $45,000 - $60,000 salary

Benefits:

• Acquisition.com believes great people are at the center of every successful business.
• Medical, Vision, Dental Benefits
• Flexible PTO
• 401(k) with employer match

Reports to:

• Building Supervisor