Facilities Administrator - Computershare
Saint Paul, MN
About the Job
Location: St. Paul, Minnesota (On-site)
We give you a world of potential
In this office-based position you’ll experience a supportive approach to your wellbeing and continuous learning opportunities in our friendly and inclusive workplace. Find out more at computershare.com/flex.
A role you will love
Within the Facilities team we manage the property, facilities and health & safety for all our colleagues, contractors, third party suppliers and clients on UCI premises. The role covers the full spectrum of Facilities Administrative and support roles to the facilities team providing outstanding customer service whilst ensuring the site is secure including access to the building and visitor management. The role will also involve doing tasks to ensure smooth running of day to day operations and business as usual activities of the properties and to support keeping facilities maintained to a high standard of amenity and functionality.
The role may carry out tasks via the Health and Safety Handbook in liaison with the Global Health and Safety SME in the deployment of Global Health and Safety Policy and as directed and guided by the Facilities Manager. The role assists in the collation and reporting of data for important programs such as ESG, Workplace Occupancy, Health and Safety, Workplace Design and Projects, and other programs, in liaison with the Global SME’s (Workplace Occupancy, Global Workplace Design, Global Health and Safety) and as directed and guided by the Facilities Manager. The role may also be required to spend some time at Reception Duties if required.
Key Responsibilities
- Liaise & coordinate with business occupiers
- Manage facilities inbox or other ticketing system
- Access control admin & visitor management
- Conduct inspections as assigned
- Conduct car parking administration
- Manage vehicle fleet
- Help with administering contractors, consultants, and landlords
- Complete purchase order & invoice administration
- Lead H&S activities
- Complete and submit admin for ESG data
- Lead fire warden duties
- First aid contact point
- Catering & event management support
- Cleaning duties
- Some meet & greet at front desk may be required, manage calls, or coordinate visitors.
- Meeting room management & room set ups (which may require assistance from others).
- Support business with VIP visits & events.
- Other general admin tasks.
What will you bring to the role?
Required:
- Minimum 2 years’ general office business experience.
- Intermediate MS Office skills.
- Excellent oral and written communication skills.
Preferred:
- Experience in the Facilities Management field
- First aid certificate.
- Understanding of or qualification in health and safety.
- Experience of administration of third-party services.
Rewards designed for you
Paid parental leave, flexible working and a caring and inclusive culture.
Health and wellbeing rewards that can be tailored to support you and your family, including medical, dental and vision.
Invest in your future with 401k matching and tax-advantaged flexible spending plans, including healthcare, dependent care and commuter.
Income protection. Our package includes short and long-term disability benefits, life insurance and supplemental life insurance.
And more. Ours is a welcoming and close-knit community, with experienced colleagues ready to help you grow. Our handbook will help you find out more about our rewards and life at Computershare, visit computershare.com/careers-handbook.
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