FINACIAL SPECIALIST at Arizona State University

Financial Specialist

Arizona State University

Ira A. Fulton Schools of Engineering

Campus: Tempe

105082BR

Job Description

Candidates interested in a career with a focus on financial and project management are invited to apply to join the Ira A. Fulton Schools of Engineering (IAFSE) Research Operations team within the School of Biological and Health Systems Engineering (SBHSE).

Members of the SBHSE Research Operations team are responsible for providing financial oversight of federal grants and contracts and discretionary accounts while working closely with faculty who are making impactful advances in solving today’s global issues. Individuals who understand the principles of financial practices and mathematical problem solving, possess excellent customer service skills, and value continuous improvement are desired.

This is an early-career track position (Level 2 of 7) with opportunities to increase complexity based on job performance, as well as growth into multiple branches of specialization or supervisory tracks.

Salary Range

$42,413 - $51,500 per year; DOE

Close Date

09-October-2024

Essential Duties

• Analyzes and prepares reports for financial information on a variety of standard ASU and sponsored accounts. 
• Forecasts account to avoid deficits and utilizes mathematical problem solving to provide information to end users for decision making.
• Approves financial and payroll transactions, ensuring the expenses are allowable with ASU and sponsoring agency/contract conditions and requirements.
• Provides guidance and assistance in preparing basic administrative post award documents. 
• Responds to requests timely using effective interpersonal communication, critical thinking, and problem-solving skills and methods.
• Responsible for preparing budgets and forecasts for non-sponsored accounts in ASU financial system.
• Works under deadlines, manages multiple responsibilities and duties, while navigating interruptions and unclear and/or changing situations.

Minimum Qualifications

Bachelor's degree in a field appropriate to the area of assignment AND one (1) year of related experience; OR, Any equivalent combination of experience, and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Experience in preparing basic financial documents and account management.
• Knowledge of quality customer service standards, methods, and practices. 
• Experience being a problem solver who can take initiative, manage workload effectively and set priorities while being flexible.
• Experience working independently as well as a member of a team.
• Experience in building strong relationships and maintaining effective working relationships.
• Demonstrated skills such as understanding generally accepted accounting principles, mathematical comprehension, and data analysis. 
• Evidence of effective communication skills. 
• Experience working in higher education.
• Experience using ASU systems including Enterprise Research Administration (ERA), Workday for financial, PeopleSoft for human resources, Adaptive Planning/Workday for budgeting.

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse.
• Required to stand for varying lengths of time and walk moderate distances to perform work.
• Infrequent bending, reaching, lifting, pushing and pulling up to 25 pounds.
• Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts.
• Ability to clearly communicate to perform essential functions; Regular use of standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals.

Flexible Work Options

ASU is a diverse enterprise with a wide variety of work and learning modes, locations, and a commitment to sustainability, innovation, and employee work-life balance. We are determined to maintain our position as an employer of choice in a competitive labor market. 

• SBHSE supports a hybrid work arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location (ASU Tempe campus), subject to review and approvals per ASU policy. 

Department Statement

The Ira A. Fulton Schools of Engineering is the largest producer of engineering and technical talent in the nation and seeks to deliver a world-class learning experience for our students and to advance research and innovation – all at scale. We value and emphasize inherently interdisciplinary endeavors that leverage the breadth and depth of expertise among our outstanding faculty and have built a unique place for large-scale innovation characterized by foundational excellence and translational impacts. We are an engineering school on the rise at the most innovative university in the country and in the heart of the nation’s fifth largest metropolitan area. The scale of our faculty research interests and interdisciplinary mindset, combined with more than 48 graduate degree programs and 25 undergraduate degree programs, provide the foundation for knowledge generation and collaborative opportunities to advance new ideas. 

The Fulton Schools of Engineering, located across ASU’s Tempe and Polytechnic campuses, is comprised of seven schools based on academic programs and research areas. Fulton Engineering has a nationally recognized faculty that conducts research, instructs and mentors students, provides service to engineering, computing and technology professions and creates lasting impacts across local and global communities. 

The Fulton Schools of Engineering follows a framework of values designed to distinguish our practice and guide daily decisions in our academic, research, corporate engagement and entrepreneurial endeavors. These values influence how we recognize, reward and communicate our achievements. At the Fulton Schools of Engineering, we: 

• Cultivate excellence. 
• Deliver innovation that matters. 
• Encourage bold thinking. 
• Foster a community of learning and collaboration. 
• Build a foundation for all to be successful. 

Working at ASU has outstanding benefits that include: health, dental and vision insurance plans; ASU/UA/NAU tuition reduction for the employee and qualified family members; life insurance and disability programs; sick leave and holidays; state and optional retirement plans; access to ASU recreation and cultural activities, and more. To estimate the value of your total compensation, please visit  https://cfo.asu.edu/compensation-estimator . 

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit  https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at  https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf . You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit  https://cfo.asu.edu/az-resources .

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.

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