Export Documentation Agent - Vaco, LLC
Medley, FL 33166
About the Job
Vaco is hiring a Export Documentation Agent located in Miami, FL. This role does site on-site.
Overview:
Assist and maintain an efficient and profitable added value Ocean Export service scope. Maintain effective business relationships with foreign and domestic offices/departments and major/assigned accounts. Work and communicate with other members of the Company to create an effective team. Contribute ocean expert knowledge during discussions of critical issues. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Required Qualifications:
- Two (2) years of U.S. export experience in the ocean and/or air transportation industry, with the last industry related position having been held within the last 3 years, to include export documentation preparation and cargo consolidation/deconsolidation knowledge.
- Experience in preparation of Electronic Export Information (EEI) (equivalent to SED), Air Waybill and/or Ocean Bill of Lading (MBL & HBL) documents, as well as understanding the process of a letter of credit.
- High school diploma or equivalent.
- Knowledge of In-bond and Hazardous material process and documentation.
- Knowledge of state, federal, and international applicable laws and regulations (Federal Maritime Commission, Census Bureau, Interstate Commerce Commission, U.S. Customs, environmental and hazardous, import/export, maritime and Civil Aeronautic Board).
- Familiarity with International Commercial Terms (INCOTERMS) and shipping terms.
- Demonstrated skills relevant to evaluating rating and pricing information.
- Effective analytical and negotiating skills relevant to rating, pricing and bookings.
- Intermediate computer skills (in programs such as Word, Excel and PowerPoint).
- Must be able to communicate effectively in English and Spanish at an intermediate to advanced level (verbal and written).
- Effective verbal, written and interpersonal communication skills including telephone etiquette and positive customer relations abilities.
- Strong time management and organizational skills. Must be able to prioritize and be detail oriented.
- Ability to work with limited supervision, multitask and possess strong initiative.
- Ability to work extended hours, holidays and/or weekends, as needed.
- Experience with NVOCC.
- Experience working from a Freight Forwarder standpoint.
- Experience coordinating inland trucking for LCL/FCL (Less/Full Container Load).
- Experience with cargo insurance.
Duties and Responsibilities:
- Identify customer service requirements and define/develop rate quote requests for organizations services.
- Analyze customer’s ocean and inland rates and negotiate with carriers to define/secure the most cost effective rate structure for the Global transportation of their cargoes.
- Serve as the Liaison with Customer and Ocean Carriers in contract negotiations and protect the customers shipping interests.
- Maintain rate quote information database of pricing information forwarded to customers
- Prepare appropriate ocean shipping documentation, letters of instruction, bill of ladings, EEI (Electronic Export Information), delivery orders, commercial invoices, packing lists, Certificates of origin etc. as well as tracking of shipments.
- Prepare and oversee pick up and deliveries of cargoes per customer’s request.
- Perform cargo bookings and all related tasks for ocean services.
- Work with warehouse operations to track and prepare loading specs of cargoes as per customer requirements and maximum cubic utilization of Ocean Containers.
- Work with customer suppliers to track availability, coordinate pick up and ship orders based on PO Management customer guidelines and identify most effective routing means based on established rate structures and in compliance with all governmental agencies/regulations (Customs, Census Bureau, Chamber of Commerce, Haz-mat regulations, FMC)
- Prepare reports required by customers and invoice all related services performed on shipments.
- Coordinate inland trucking, consolidations, and identify marine insurance requirements.
- Maintain management and overseas offices informed on a regular basis, alerting management of business opportunities, problems /issues.
- Gather and monitor all relevant export documentation needed to ship via ocean.
- Keep current with government regulations pertaining to international commodities shipments, e.g. hazardous materials, customs, foreign country regulations.
- Seek additional business opportunities with customers during business.
- Other duties as assigned by management.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.