Executive administrative assistant - American Technology Consulting

WORK ENVIRONMENT: Professional officeWORK HOURS: The days and times for the position can be flexible based on thecandidate’s need, however we would like it to be a set schedule that occursduring normal business hours (8am-5PM ,M-F). (example: 8am-12pm Monday throughFriday or 1pm-5pm Monday through Friday, etc.)CANDIDATE RESPONSIBILITIES:** Serves as assistance to the Region Program Office Manager** Prepares travel reimbursements** Prepares expense reimbursement vouchers** Make travel arrangements** Maintains calendars and makes appointments with or without consultation** Receiving and completing complex work assignments with a minimum ofinstruction** Ability to organize ones time and resources in order to accomplish assignedduties** Functions as a Procurement Agent for the Program Office and other Departmentsas needed** Serves as a back-up person for front desk dutiesHUMAN RESOURCE DUTIES:** Research, price and purchase office supplies** Creates vacancy announcements and monitors activity regarding the hiringprocess** Collection and pre-screening of applications, creating spreadsheets foranalysis of candidates, conducting background and reference checks andprocessing paperwork for the hiring package** Monitor and receives, review and approves purchasing card charges in FLAIR atthe Level 4 stage** Coordinates arrangements for various meetings, such as conferences,workshops, committee meetings or other activities; reserves use of rooms,notifies meeting participants of meeting dates/times, coordinates equipment,supplies and room set up** Assists the training office in organizing in-service trainings, issuescertificates, etc.** Receives and review incoming correspondence that does not require the Managerpersonal attention and routes complex inquiries to the appropriate personnel.Sorts incoming mail to Program Office.SKILLS:Preferred minimum of 2 years working as an Administrative Assistant or similarpositions.Data processing, Data entry, detailed-oriented, ability to work alone as well asworking with a team. Responsible with own workload and capacity to maintainworkflow in a timely and responsible manner.Working knowledge in Microsoft Office to include Excel, Outlook, Word andMicrosoft Teams. Other computer applications such as Adobe PDF, Windows, Etc.Preferred Knowledge in Human Resources, Budget/Finance, General Services.