Executive Specialist - Head of Specialized Industries, Commercial Banking - OneTenCoalition

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Wells Fargo is seeking an Executive Specialist in the Commercial Bank. This role will support the Head of Specialized Industries, one of the five client facing businesses within the Commercial Bank. You will be responsible for calendar management, expense report processing, travel logistics, meeting routines to include senior leader meeting offsite management, and execution on other administrative tasks specific to the Executive Vice President's role. #commercialbank

In this role, you will:

• Perform complex calendar management for an Executive Vice President with effective pro-active scheduling of meetings and activities as required with attention to detail and anticipation for change.
• Perform proactive mailbox management for Executive Vice President ensuring all actions are tracked and followed up on in a timely manner while ensuring confidentiality.
• Ensure the executive leader is well prepared for meetings and is up to date on their committee/ board approvals, as well as liaising with teams to ensure presentations are prepared in advance.
• Manage, create, distribute agendas, reports, and meeting documents, and confirm logistics for Specialized Industries meeting routines; take and distribute meeting minutes as required in partnership with business management team.
• Perform travel bookings using online Concur travel booking tool, ensuring adherence to corporate travel policy. Where appliable, provide oversight of these tasks performed by the broader admin team.
• Perform processing & submission of monthly expenses, always ensuring adherence to policy. Where appliable, provide oversight of these tasks performed by the broader admin team.
• Provide administrative assistance on projects, meeting preparation as needed while collaborating and consulting with peers, colleagues, and more experienced managers to resolve issues and achieve goals.
• Co-ordinate visitor schedules, reception, and access requests.
• Answer all direct phone calls, visitors, and other internal team members; coordinating and supporting meeting setup and execution.
• Perform proxy role for various systems and internal approvals (examples: Workday, Concur, eprocurement)
• Appropriately review and escalate customer issues or initiatives that require planning, evaluation, and interpretation directed to executives.
• Exercise strong judgment and ensure utmost confidentiality in execution of direction from the executive business leader.
• Develop and maintain knowledge of the Commercial Banking business, policies, procedures, and compliance requirements.

Required Qualifications:

• 2+ years of Executive Administration experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education

Desired Qualifications:

• Advanced Microsoft Office (Outlook, Excel, Word, PowerPoint, LiveMeeting, Teams, and SharePoint) skills
• Ability to manage changing travel itineraries, accurately manage expense reimbursement, manage a busy calendar and appointments.
• Knowledge and understanding of intricate domestic and international travel planning.
• Ability to communicate effectively, in both written and verbal formats, with senior executive-level leaders.
• Ability to prioritize work, meet deadlines, achieve goals, and work under pressure in a dynamic and complex environment.
• Acts to maintain a reputation of partnership, teamwork, results-orientation, and professionalism.
• Strong attention to detail and accuracy skills.
• Ability to work effectively in a team environment and across all organizational levels, where flexibility, collaboration, and adaptability are important.
• Experience working with other internal Executive Admins in a large enterprise environment.
• Experience supporting external and internal facing partners such as regulators and senior executives.

Job Expectations:

• Position is based in the Charlotte office and requires 5 days in office during standard business hours
• Flexibility to work in a 24/7 environment, including weekends and holidays.
• This position is not eligible for Visa sponsorship.

Job Location:

• 550 S Tryon, Charlotte, NC

Posting End Date:

13 Jan 2025
*Job posting may come down early due to volume of applicants.

We Value Diversity

At Wells Fargo, we believe in diversity, equity and inclusion in the workplace; accordingly, we welcome applications for employment from all qualified candidates, regardless of race, color, gender, national origin, religion, age, sexual orientation, gender identity, gender expression, genetic information, individuals with disabilities, pregnancy, marital status, status as a protected veteran or any other status protected by applicable law.

Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit's risk appetite and all risk and compliance program requirements.

Candidates applying to job openings posted in US: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic.

Candidates applying to job openings posted in Canada: Applications for employment are encouraged from all qualified candidates, including women, persons with disabilities, aboriginal peoples and visible minorities. Accommodation for applicants with disabilities is available upon request in connection with the recruitment process.

Applicants with Disabilities

To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo.

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Wells Fargo maintains a drug free workplace. Please see our Drug and Alcohol Policy to learn more.

Wells Fargo Recruitment and Hiring Requirements:

a. Third-Party recordings are prohibited unless authorized by Wells Fargo.

b. Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process.