Executive Secretary at Richmark Property Management

Come join our Team!

Richmark Property Management is a family-owned company dedicated to the execution of quality projects and initiatives that enhance communities. We strive to fulfill and live out our mission in everything we do: to elevate the property management experience by prioritizing authentic relationships and delivering the best resident experience possible. If you are interested in joining our team, please fill out the online application on our website at https://richmarkpm.com/

We are seeking a detail-oriented and proactive Administrative Assistant to support our Director of Multi-Family Investments. The ideal candidate will assist the Director in managing day-to-day operations, ensuring compliance, and maintaining accurate records. This role is vital for facilitating smooth operations within our property management division.

What Will You Do?

· Review Reports for Completion, Accuracy and Correctness: Analyze and verify the accuracy of monthly management reports.

· Financial Reports: Support the Director by ensuring the on site teams meet deadlines and complete all required tasks efficiently.

· Calendar Management: Coordinate and manage the Director's calendar, scheduling meetings, appointments, interviews and events while ensuring all necessary materials are prepared in advance.

· Auditing Responsibilities: Conduct regular audits of property records and transactions to ensure compliance with internal policies and external regulations.

· Compliance: Monitor compliance with property management regulations, policies, and procedures, and assist in implementing necessary changes.

· Asset Tracking: Maintain accurate records of property assets.

· Delinquency Management: Ensure onsite staff keeps up with delinquency notes and maintains regular contact with residents regarding their accounts

· Assist with other duties as assigned.

Education:

· High School Diploma or equivalent is required.

Experience:

· 1 year of experience in an administrative role, preferably in property management or real estate.

Special Skills:

· Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).

· Excellent organizational skills and attention to detail.

· Strong analytical and problem-solving abilities.

· Excellent written and verbal communication skills.

· Ability to work independently and collaboratively within a team.

· Able and willing to pass a pre-employment drug screening.

Compensation details: 19.25-26.45 Hourly Wage

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