Executive Secretaries and Administrative Assistants - Nexus Staff
Albany, NY 12257
About the Job
Job Title: Administrative Assistant
Employment Type: Contract
Work Hours: 37.5-40 hours/week
Work site: 50% On-Site
Location: 1 Commerce Plaza, Albany, NY 12257
Estimated Job Duration: 2 Years
Resume Due Date: 07/01/2024.
Job Duties:
- Assist with processing Client credit card charges in the Statewide Financial System (SFS)- verify coding of charges and ensure completion of supporting documentation
- Assist with hiring of temporary employees under OGS' HBITS and Administrative Services contracts - preparation/submission of paperwork to OGS, review vendor submissions, scheduling of interviews in MS Teams, act as liaison between business unit and temporary employment agencies, coordinate onboarding
- Assist with management of Client subscriptions and memberships - record payments and maintain spreadsheets
- Assist with HBITS invoicing process - review invoices and timecards to ensure accuracy, request adjustments when necessary
- Perform various other duties in support of OFM office operations (examples include posting of permanent recruitments to professional websites, responding to Freedom of Information Law (FOIL) requests, etc.)
Preferred Skills:
- Computer proficiency in Microsoft Office Suite, including Outlook, Word and Excel
- Strong attention to detail and organizational skills
- Reliability, time and attendance
- Ability to work effectively and professionally with vendors and Client staff at all levels
- Excellent writing and communication skills
Misc. Information:
- Shift: Monday to Friday, 8:00 AM - 4:00 PM, 37.5 - 40 hours per week.
- A background check and fingerprinting will be required.
- Interviews will be conducted using Microsoft Teams.
- Client does not provide parking, but the office is accessible by bus and there is metered parking around the building.
- Training will be provided to the selected candidate.
The Nexus Staff Difference:
- Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
- We offer weekly payments via ACH (Automated Clearing House).
- Serving as Prime Vendors to New York State and New York City for over 10 years.
Source : Nexus Staff