Executive Project Coordinator - Colorado State University

Posting Details

Posting Detail Information

Working Title

Executive Project Coordinator

Position Location

Fort Collins, CO

Work Location

Position qualifies for hybrid/in-office work

Research Professional Position

No

Posting Number

202402056AP

Position Type

Admin Professional/ Research Professional

Classification Title

Technical/Support III

Number of Vacancies

Work Hours/Week

40

Proposed Annual Salary Range

$65,000-$75,000

Employee Benefits

Colorado State University is not just a workplace; it's a thriving community that's transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment to diversity, equity and inclusion, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

• Review our detailed benefits information here.
• Explore the additional perks of working at CSU here
• For the total value of CSU benefits in addition to wages, use our compensation calculator
• Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in

Desired Start Date

01/13/2025

Position End Date (if temporary)

To ensure full consideration, applications must be received by 11:59pm (MT) on

12/17/2024

Description of Work Unit

Colorado State University's Division of University Operations serves the University through leadership in organizational development and sustainable resource management. The University Operations team utilizes the most efficient and innovative administrative practices while leveraging strategic partnerships with internal and external partners. The division plans and maintains the university's buildings, grounds, and infrastructure through sustainable construction and renovations of existing buildings to support the university's future growth. The budget and financial services teams coordinate and manage the university's budget and financial processes supporting an operating budget of $1.3B and ensures that finite resources are deployed in an efficient, effective manner using sound financial practices. The members of the safety and risk services team promote safety on campus for our employees, students, and guests by assessing and mitigates risk to employees and students, including injury prevention and public safety services.

Position Summary

The Executive Project Coordinator is a full-time professional role reporting directly to the Vice President of University Operations & CFO (VPUO). This position emphasizes project management, analysis, and support for complex projects. Responsibilities include coordinating retreats and work sessions with executives and staff, managing tasks, tracking project progress, and preparing detailed status reports. The role involves researching and documenting projects, gathering and summarizing data, and analyzing complex operational issues. Additionally, the position will write and edit reports, compile background information, and support decision-making processes through well-researched recommendations.

Required Job Qualifications

• Bachelor's degree in Business, Project Management, or a related field.
• Minimum of three years of experience in project management, research, or executive-level support in a large organization.
• Strong analytical skills and experience in data collection and summarizing.
• Excellent written communication skills, with a focus on producing high-quality reports and summaries.
• Proven experience in process improvement and workflow analysis in a professional setting.
• Demonstrated skills in data analysis, with the ability to interpret metrics and identify trends to inform process decisions.
• Demonstrated experience in process mapping tools and techniques.

Preferred Job Qualifications

• Experience in coordinating executive retreats or similar events.
• Proficiency in project management software and workflow systems.
• Demonstrated ability to manage multiple projects simultaneously while meeting deadlines.
• Knowledge of university operations and complex organizational structures.

Diversity Statement

Demonstrated knowledge of, and relevant ability with, culturally diverse communities among potential target and constituent populations.

Essential Duties

Job Duty Category

Project Management & Support

Duty/Responsibility

• Manage and support complex projects, including tracking milestones, deadlines, and deliverables.
• Develop project plans and timelines, ensuring efficient task management and coordination across teams.
• Coordinate retreats, work sessions, and meetings with executives, providing logistical support, including scheduling, room reservations, and preparing materials.
• Provide research and documentation for ongoing and new projects, summarizing findings in clear, concise reports.
• Conduct workflow analysis to identify areas for improvement and efficiency within various projects.
• Support and implement continuous improvement initiatives by identifying best practices and streamlining operations.

Percentage Of Time

40

Job Duty Category

Data Collection & Analysis

Duty/Responsibility

• Conduct research on complex operational issues, gathering relevant data to inform strategic decisions.
• Analyze data sets, identify trends, and summarize insights for executive leadership.
• Prepare status reports and updates for projects, highlighting key findings, identifying potential issues, develop and implement action items.
• Assist in the creation of dashboards and visual summaries to communicate project progress.
• Utilize process mapping techniques to document and visualize workflows, ensuring clarity and alignment across teams.
• Apply data analysis to assess process performance, identify bottlenecks, and recommend enhancements.

Percentage Of Time

30

Job Duty Category

Executive Coordination & Report Writing

Duty/Responsibility

• Draft and edit reports, correspondence, and executive summaries on behalf of the VPUO.
• Prepare background information, talking points, and materials for meetings, ensuring the VPUO is well-informed.
• Document meeting minutes, track follow-up actions, and ensure timely completion of tasks.
• Act as a liaison between the VPUO and various campus stakeholders, ensuring clear communication and coordination.
• Collaborate with cross-functional teams to ensure alignment on process improvement strategies and drive effective outcomes.

Percentage Of Time

20

Job Duty Category

Administrative & Operational Support

Duty/Responsibility

• Support daily office operations, managing routine expenditures and handling confidential materials with discretion.
• Maintain an organized filing system for documents and communications related to projects.
• Assist with travel arrangements, logistics, and scheduling for the VPUO.
• Ensure adherence to university policies and procedures in all aspects of project support and coordination.

Percentage Of Time

10

Application Details

Special Instructions to Applicants

Interested applicants must submit a cover letter which addresses how professional experiences align with identified required and preferred qualifications of the position, a current resume, and the names, e-mail addresses, and telephone numbers of three (3) professional references. References will not be contacted without prior notification of candidates. If you have questions, please contact tcrews@colostate.edu

Conditions of Employment

Pre-employment Criminal Background Check (required for new hires)

Search Contact

Tommy Crews tcrews@colostate.edu

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.

The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, titleix@colostate.edu

The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, oeo@colostate.edu

The Coordinator for any other forms of misconduct prohibited by the University's Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836, oeo@colostate.edu

Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.