Executive Legal Assistant #24-00626 - Vertex Global Solutions
New York, NY 10010
About the Job
International Litigation powerhouse, known for its commitment to excellence and innovation, seeks a highly motivated and skilled Executive Assistant to support their Managing Partner.
Title : Executive Legal Assistant
Location: NYC
Salary: 95K 110K
Position: Permanent / Full Time
Hours: Monday Friday 9:30 AM 5:30 PM
Hybrid Work Schedule 3 days in Office | 2 days Remote
As an Executive Assistant to the Managing Partner, you will serve as a true gatekeeper and strategic partner. This role is critical in ensuring the smooth operation of the partner's office, requiring a proactive individual who can anticipate needs, manage priorities, and work independently in a fast-paced environment.
Responsibilities:
Qualifications:
Title : Executive Legal Assistant
Location: NYC
Salary: 95K 110K
Position: Permanent / Full Time
Hours: Monday Friday 9:30 AM 5:30 PM
Hybrid Work Schedule 3 days in Office | 2 days Remote
As an Executive Assistant to the Managing Partner, you will serve as a true gatekeeper and strategic partner. This role is critical in ensuring the smooth operation of the partner's office, requiring a proactive individual who can anticipate needs, manage priorities, and work independently in a fast-paced environment.
Responsibilities:
- Manage the Managing Partner's calendar, scheduling meetings and appointments while prioritizing effectively.
- Serve as the primary point of contact for internal and external communications, demonstrating professionalism and discretion.
- Prepare and organize materials for meetings, including agendas, presentations, and reports.
- Anticipate the partner's needs and take initiative to address them, ensuring that all logistical aspects are handled seamlessly.
- Coordinate travel arrangements, including itineraries and accommodations, while managing expenses and reimbursements.
- Assist in project management and follow-up on various initiatives, ensuring deadlines are met and goals are achieved.
- Maintain confidentiality and exercise sound judgment in managing sensitive information.
- Foster a collaborative environment by liaising with other team members and departments.
Qualifications:
- Bachelor's degree preferred.
- Minimum of 5 years of experience as an Executive Assistant, preferably in a legal or professional services environment.
- Exceptional organizational skills and attention to detail.
- Strong communication skills, both written and verbal.
- Ability to think critically and problem-solve in a dynamic setting.
- Proficient in Microsoft Office Suite and other relevant software tools.
- Experience with document management and legal terminology is a plus.
Source : Vertex Global Solutions