Executive Assistant to the CEO (OKC) from System One

Oklahoma City, OK 73134

About the Job

System One is partnering with a company in the OKC area that is looking for an Executive Assistant. If you have the following experience, please apply.

Job Title: Executive Assistant to the CEO
Job Type: Full-time
Hours: 8:30 - 5:00 Mon-Fri

Job Brief:

The role of Executive Assistant reports directly to the Co-CEO providing executive support in a one-on-one working relationship.
The Executive Assistant serves as a liaison to the board of directors and senior management teams, organizes and coordinates executive outreach and external relations efforts, and oversees special projects.

Must Be:

Reliable: Responsible, available, and present
Self-motivated: Forward-looking thinker, who actively seeks opportunities and proposes solutions
Organized: Strong prioritization skills with a passion for multitasking and the details
Willing: Some nights, weekends, or overnight travel (in and out of state) is required for certain events

What You’ll Do:

Complete a broad variety of administrative tasks for the Co-CEO, including maintaining calendars by planning and scheduling meetings, conferences, teleconferences, and travel
Serve as an effective gatekeeper
Prioritize conflicting needs; handle matters expeditiously, and proactively, and follow-through on projects to successful completion
Coordinate and attend quarterly Executive Board meetings, recording accurate meeting minutes and distributing them to board members
Create and manage contacts and activity in Salesforce
Work closely with Co-CEO to execute donor recognition plans
Lead and support the Events Manager in planning, logistics, and day of coordination and execution of meetings, events, and special projects; travel as needed
Train and lead the Office Coordinator and Alumni Coordinator on company policies and best practices
Meet one-on-one with team members, ensuring each member is equipped with everything needed to effectively perform their duties
Communicate with Co-CEO about any major issues
Work with local and online vendors for merchandise, marketing materials, and gifts for the entire organization and for all meetings, events, and occasions
Maintain marketing inventory and place orders when inventory is low
Coordinate all annual staff meetings, events, and occasions
Provide backup administrative support to other departments as necessary
Assist Co-CEO with any personal errands, purchases, or requests

Points For:

Minimum of 4 years of experience in an executive support function
Very strong interpersonal skills and the ability to build relationships with team members, board members, external partners, and donors
Expert-level written and verbal communication skills
Proactive approaches to problem-solving with strong decision-making capability
Emotional maturity
Highly resourceful team player, with the ability to also be extremely effective independently
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer service and response
Ability to achieve high-performance goals and meet deadlines in a fast-paced environment
Tech-savvy, comfortable dealing with technology issues, and proactive in finding ways to improve efficiency with available tools and resources
Familiarity with Google suite (Docs, Sheets, Slides, Gmail, etc.)