Executive Assistant to General Counsel at Career Group

Our client, an investment firm that works to provide investment solutions for their own clients, is seeking a Executive Assistant to join their team in San Francisco. Our client is seeking a bright, professional, well-organized, resourceful, and detail-oriented individual to support the Company’s General Counsel (“GC”) and Legal Department. Must possess a strong work ethic, calm demeanor, positive attitude, and genuine desire to contribute to and enhance the performance of the GC and the Legal Team.

This is a hybrid, temp position with a possibility for extension in San Francisco. Pay will be $40-45/hr

Responsibilities:

Support the General Counsel by:

• Managing schedules, travel arrangements, and expenses (using Concur)
• Handling phone coverage, drafting correspondence, and preparing presentations
• Formatting, editing, tracking, and proofreading contracts and legal documents

Enhance Legal Department operations by:

• Tracking contracts and invoices from intake to execution using databases and DocuSign
• Assisting business teams with contract review procedures
• Organizing and managing legal document files
• Supporting Board meetings, including scheduling and preparing agendas, minutes, and other materials
• Assisting with corporate and fund regulatory filings domestically and internationally

Support Global Head of Risk & Compliance by:

• Preparing presentations, compiling expense reports, and organizing meeting materials
• Coordinating with other departments on strategic projects

Qualifications:

• Minimum 7 years of administrative support experience, preferably in a legal setting
• High proficiency in MS Word (advanced formatting and redlining), Adobe Acrobat, and strong Excel/PowerPoint skills
• Must have experience in formatting, editing, and typing agreements
• Strong organizational and communication skills, with attention to detail and confidentiality
• BA/BS degree preferred; financial services experience a plus
• Must be a U.S. citizen or authorized to work in the U.S.

Please submit your resume for consideration

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