Executive Assistant to Chief Schools Officer - Manor Independent School

Primary Purpose:

Ensure the efficient operation of the Assistant Superintendent’s office. Handle confidential information and frequent contact with all levels of district employees, outside agencies, and the general public.

Qualifications:

High School diploma or GED; successfully pass the Manor ISD Literacy Test

Special Knowledge/Skills:

• Knowledge of evidence management procedures preferred
• Effective communication and interpersonal skills
• Ability to use personal computer and software to develop spreadsheets, databases and word documents.
• Strong organizational, communication and interpersonal skills
• Knowledge of basic math
• Knowledge of Board posting timelines and procedures

Experience:

Three years of administrative associate experience, preferably in a public education environment

Essential Job Functions:

•  Greet visitors and respond to routine inquiries from staff and public.
•  Maintain Assistant Superintendent’s calendar; schedule appointments.
•  Set up and prep for meeting and events.
•  Manage budget and keep accurate files of expenditures.
•  Maintain physical and computerized files.
•  Update policy manuals and other documents as assigned.
•  Place orders, prepare check request, and purchase orders.
• Originate contracts with vendors
• Coordinate travel for Staff. Collaborate with Travel department.
• Manage distribution and storage of materials and equipment.
• Receive, sort, distribute mail and other documents.
• Answer incoming calls, take reliable messages and route questions from public, outside agencies, board of trustees, and staff appropriately.
• Courteous and promotes positive behavior with proper phone etiquette and dealing directly with one-on-one contacts.
• Compile information into presentation format.
• Record minutes of meetings as required.
• Organize and manage routine work activities of the Assistant Superintendent’s office.
• Ensure work is correct, neat, and completes in a reasonable time, and meets required deadlines.
• Maintain office equipment and supplies.
• Report to work in a timely manner according to assigned schedule.
• Maintain confidentiality.
• Perform other duties as assigned by the supervisor or other administrator that are consistent with the general requirements and qualifications for the position.

Professional Conduct:

• Maintain professional interactions with staff, parents, community and visitors.
• Demonstrate the ability to remain calm and withstand pressures.
• Demonstrate flexibility to change in routine and adapt quickly to changing situations.
• Demonstrates respect, courteous to peers and visitors and assist fellow workers willingly.
• Avoid gossip, or speaking badly about the district and district personnel.

Supervisory Responsibility:

None

Equipment used:

Personal or laptop computer, printer, copier, shredder, calculator, telephone, electronic mobile devices, projector, and video display monitor

Working Conditions

Physical Demands/Mental Demands/Environmental Factors:

The working conditions described are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

Mental Demands:

Maintain emotional control under stress
Work with frequent interruptions
 
Physical Demands:
Lifting (15-44 pounds)
Carrying (15-44 pounds)
Sitting
Standing
Bending/Stooping
Kneeling
Pushing/Pulling
Repetitive hand motions
Keyboarding/mouse
Speaking clearly
Hearing
 
Environmental Factors:
Work inside/outside