Executive Assistant - Vessco Midco Holdings LLC

POSITION SUMMARY

Vessco Water is a dynamic and rapidly growing water company dedicated to making a difference for millions of people and the environment through providing clean water products and services. We pride ourselves on our commitment to excellence, innovation, and providing exceptional value to our customers. As part of our expansion, we are seeking a motivated and organized Commercial Team Assistant to join our team.

As a Commercial Team Assistant, you will play a crucial role in supporting our commercial operations and ensuring the smooth functioning of our team. You will assist in coordinating and facilitating various activities related to sales, initiatives, and client management. This position requires strong organizational skills, attention to detail, and the ability to thrive in a fast-paced environment. 

Key Duties and essential functions:

• Provide administrative support to the commercial team, including managing calendars, scheduling meetings, and coordinating travel arrangements.

• Assist in the preparation of proposals, presentations, and other documentation for client meetings and internal reviews.

• Maintain and update client databases, ensuring accuracy and completeness of information.

• Collaborate with the marketing team to coordinate promotional activities, including trade shows, conferences, and marketing campaigns.

• Monitor and manage inventory levels of promotional materials and supplies.

• Assist in the creation and distribution of sales reports, forecasts, and other financial data.

• Act as a point of contact for clients, responding to inquiries and providing information as needed.

• Support the commercial team in maintaining strong client relationships through regular communication and follow-up.

• Attend industry conferences, shows and travel to meetings on occasion in person.

Supervisory Responsibilities:

• None

Qualifications:

• Previous experience in an administrative or assistant role supporting multiple executives, preferably in a commercial or sales environment.

• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.

• Strong verbal and written communication skills, with a keen attention to detail.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with CRM & AI software is preferred.

• Ability to work independently and as part of a team, demonstrating a proactive and collaborative approach.

• Bachelor's degree in business administration, marketing, or a related field is desirable but not required.

Physical Demands and Work Environment:

While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to talk or hear. The employee is occasionally required to stand and use hands to finger, handle, or feel objects, tools or controls. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. Standard office environment. While performing the duties of this job, the employee is occasionally exposed to fumes or airborne particles. The noise level in the work environment is minimal.

Benefits: 

• Health insurance
• 401(k)
• Dental insurance
• Life insurance
• Paid time off
• Vision insurance