Executive Assistant - Advantive

We’re seeking a professional Executive Assistant to provide administrative support to our CEO and executive team. Are you a teacher or other non-traditional candidate looking to get into the corporate world?  Do you want to learn about all the inner workings of a software company?  Then this may be the right opportunity for you.  The ideal candidate will be a motivated self-starter who is high-energy, goal-oriented and results-driven, has a high level of integrity, and thrives in a fast-paced work environment. You will find the executive team driven, but down-to-earth.  The company continues to grow and provide fantastic opportunities for our employees to grow their careers at the same time.  This is an exciting time to join this dynamic team!

Responsibilities

• Represent the office of the CEO in a highly professional manner
• Act as a point of contact and engage with executives, customers, partners, vendors and other third parties as needed
• Maintain a high level of confidence by protecting confidential information
• Able to identify potential issues before they arise and effectively address them to mitigate risks and capitalize on opportunities
• Meticulous approach to work, prioritizing accuracy and thoroughness to ensure high-quality outcomes
• Ability to swiftly adapt to changes and maintain high performance under shifting conditions and challenges
• Capably articulate complex or nuanced ideas clearly and effectively
• Detail-oriented and organized, prioritizes effectively, excel at time management, and anticipate well in decision making
• Ability to maintain effective performance and emotional control when faced with stress or challenging situations
• Manages scheduling to enhance organizational efficiency and optimize time management
• Manages projects efficiently, ensuring completion on time and within budget constraints
• Utilizes Microsoft PowerPoint and Word to create impactful documents and presentations
• Implements continuous improvement practices to enhance operational efficiency and quality
• Make travel arrangements including airfare, lodging, and transportation
• Carry out personal requests from time to time as needed

Requirements:

• Bachelor’s degree or equivalent experience
• Proficient with Microsoft Office Suite including Excel, Word, and PowerPoint
• Must be willing to go in office average 2-3x a week, can be more based on ELT needs
• Prior experience as an executive assistant a plus
• Prior experience in a fast-paced software technology company a plus