Executive Assistant at Third Arc Bio

As the Executive Assistant, you will utilize your exceptional organizational and communication skills to provide support to our C-Suite (CEO, CSO, COO, CSO). Responsibilities include scheduling meetings across complex calendars, coordinating travel, and supporting/leading various projects as needed. The ideal candidate is an adaptable team player who can manage multiple tasks and projects independently. The ideal candidate is passionate about providing exceptional executive support, is trustworthy, embraces a growth mindset, and excels at being mindful of details in a high-performance-oriented, fast-paced, and ever-changing environment. This role will be expected to work primarily onsite (three to four days per week) in Spring House with some flexibility in working from home (one to two days per week depending on business needs).

Essential Functions:

• Expertly manage and prioritize the C-Suite’s calendars, focusing on productivity, urgency, and stakeholder needs
• Arrange comprehensive travel plans and coordinate high-profile events and meetings for C-Suite
• Effectively communicate and partner with various internal and external stakeholders, ensuring smooth collaboration and coordination
• Assist in development and organization of support materials for meetings and conferences (e.g. slide decks, presentations, meeting materials, etc.)
• Prepare and submit expense reports for C-Suite
• Assist with special projects and ad-hoc assignments as directed by management
• Work primarily onsite in Spring House, PA

Preferred Experience:

• 5+ years relevant C-Suite level support
• Start-up biotech experience a plus
• Ability to manage multiple complex calendars with finesse
• Ability to adapt and work in a fast-paced and fluid environment
• Advanced technical skills and experience with both Macs and PCs
• Advanced knowledge of MS Office
• Ability to handle confidential information
• Ability to work independently and to be resourceful with minimal supervision
• Team player with positive attitude

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity/expression, national origin, disability, medical condition, age, marital status, status as a protected veteran, or any other legally protected characteristic.